Specifications include, but are not limited to: 1. Moves shall be quoted per occurrence to all Vendors awarded a contract based on the pricing in the Offer Section. Agency shall issue a detailed Statement of Work (SOW) with number of employees, desks, work stations, tables, seating, computers, printers, Multi-Function Printers (MFP), copiers, fax machines, filing cabinets, appliances, etc. Quotes shall be submitted in written form as a hard copy, faxed or emailed to the requesting agency or agency representative. Quotes shall have the following information: a. Date/s the moving service will start and end or approximate time. b. Quotes shall state all over time charges and the cost break down for them. c. Vendor to provide 10 moving boxes per person at no extra cost. Vendor to provide the cost of renting any required additional boxes or carts, and/or the cost to purchase boxes etc. d. Noting all special constraints at each site e. Include what will be required of the agency in preparation of the move. f. Quote will be awarded to the lowest cost Vendor meeting all requirements of the SOW. 2. The majority of the work shall be moves consisting of boxes/ crates, monolithic panel systems office furniture, tables, seating, hanging boards, files, bookcases, metal shelving, computer equipment, copy machines, fax machines, multi- function printers, postal sorting/handling machines, appliances, microwaves, vending machines and miscellaneous equipment. The Vendor shall have the correct equipment to complete each move they have quoted. 3. Moving work stations will be priced as already disassembled on the quote. All of the requirements for handling the work stations shall be clearly documented by the Vendor. End user will provide the Vendor an agency approved floor plan that clearly states how the furniture, workstations, equipment, appliances, etc. shall be placed or installed at the new location. The Vendor (for a fee) may offer services to provide an installation drawing for work to be done. If Vendor provides such services, they shall submit a quote for these services to be approved by the agency. No work is to start without agency approval of expenses. All Vendor provided drawing shall be approved by the agency. All drawing submitted shall be in DWG and PDF files. 4. Small moves; Moving of furniture and equipment within or for a department in a building shall be quoted per the small installations and moves, Attachment A. Section II. These are moves of items to new locations in the building or to an outside storage; the agency shall submit an approved drawing or word document explaining the new location for Vendor to quote. Vendor shall site verify the drawing and/or written instructions for accuracy on more complicated moves. 5. Trash and recycling receptacles for each workstation and general recycling receptacles for the premises must be moved and distributed as part of the move, unless end user does not need them.
