Specifications include, but are not limited to: 1. Installations are to be quoted per occurrence to all Vendors awarded a contract based on the pricing in the Offer Section. Agency shall issue a detailed Statement of Work (SOW) with number of desks, work stations, tables, seating, computers, printers, Multi-Function Printer (MFP), copiers, fax machines, filing cabinets, appliances, etc. Quotes are to be submitted in written form as a hard copy, faxed or emailed to the requesting agency or agency representative. Quotes shall have the following information: a. Date/s the installation service will start and end or approximate time. b. Quotes shall state all over time charges and the cost break down for them. c. Cost break down including man hours to pack, disassemble, load, move and install items such as; files, furniture of all types, white boards, cork boards, presentation boards, appliances, equipment, hardware-materials, truck use, etc. The cost of renting any required boxes or carts, and/or the cost to purchase boxes etc. d. Noting all special constraints at each site e. Include what will be required of the agency in preparation of the move/ installation f. Quote will be awarded to the lowest cost Vendor meeting all requirements of the SOW 2. The majority of the work shall be monolithic panel systems, office furniture, tables, seating, hanging boards, files, bookcases, metal shelving, computer equipment, copy machines, fax machines, multifunction printers, postal sorting/handling machines, appliances, microwaves, vending machines and miscellaneous equipment. The Vendor shall have the correct equipment to complete each install they have quoted. 3. Disassembling, moving and reassembling work stations will be on Attachment A; Section 1 on the quote. All of the requirements for handling the workstations shall be clearly documented by vendor. End user will provide the installation company an agency approved floor plan which clearly states how to reinstall the work stations at the new location for the Vendor or the Vendor (for a fee) shall offer services to provide an installation drawing for work to be done. If Vendor provides such services, they shall submit a quote for these services to be approved by the agency. No work is to be done without agency approval of expenses. All Vendor provided drawing shall be approved by the agency. All drawing submitted shall be in DWG and PDF files. 4. Workstations, freestanding furniture and equipment of all types shall be disassembled, moved and reassembled according to the individual furniture manufactures specifications. 5. Small moves; Moving of furniture and equipment within or for a department in a building shall be quoted per the small installations and moves, Attachment A Section III. These are moves of items to new locations in the building or to an outside storage; the agency shall submit an approved drawing or word document explaining the new location for Vendor to quote. Vendor shall site verify the drawing for accuracy on more complicated moves.
