Specifications include, but are not limited to: TASK 1: ORGANIZATIONAL SUPPORT In order to facilitate coordination and technical support to AMATS staff, the consultant will participate in organizational meetings to refine the scope of work and review task expectations. The selected consultant will participate in organizational meetings and phone calls to start the Safety Plan and manage the work program and deliverables. 1.1 Kick-off meeting The Consultant will participate in a kick-off meeting with city staff to: Review project goals and objectives Review scope of services Establish contacts and working arrangements Review available base data. TASK 2: PREPARE AND IMPLEMENT PUBLIC INVOLVEMENT PLAN Stakeholder participation will be critical to the success of the AMATS Safety Plan. The selected Consultant will manage technical aspects of the public involvement plan, including quality assurance and quality control and will provide regular reports on the status of the project budget, work effort progress, and schedule. This process should be consistent with the AMATS Public Participation Plan (2014). Use of creative and innovative methods for generating genuine stakeholder and public involvement is encouraged. Social media opportunities, television commercials, smart-phone applications, and other public outreach should also be considered. Throughout the project, there will be ongoing coordination between the selected Consultant project manager and the AMATS project manager including email, telephone calls, and written communication to keep the city apprised of progress. 2.1 Public Involvement Plan The contractor should expect to conduct an appropriate number of meetings and use a variety of tools throughout the planning process, including but not limited to: Create a Public Involvement Plan to define a strategy for completing tasks 2.1-2.6 of this section. Create an outreach database and conduct an outreach program that is effective in obtaining stakeholder input, optimizes social media opportunities, and provides key information to decision makers and the general public. Meetings with key stakeholder groups, public agencies, and professional organizations.
