Specifications include, but are not limited to: The University of Rhode Island, Department of Athletics (hereinafter referred to as URI Athletics), desires to contract with a Web Based Recruiting and Compliance Software Company: The Web Based Recruiting and Compliance Software must have the capabilities to provide the following features: 1. Characteristics/Design: Generate NCAA Compliance reports that input data collected from phone calls, official visits, unofficial visits, contacts and evaluations made by coaches and administrators and transform the data into a recruiting summary format that can be used to analyze NCAA Bylaw 13 Recruiting activities. System ability to alert coaches/staff prior to a recruiting activity per NCAA Bylaw 13 that could result in a potential violation (i.e. Phone calls.) Form management capability that will enable digital submission and storage of all forms necessary in the NCAA Compliance process. The ability to convert/import existing data lists from multiple sources. Data that links together (i.e. CARA logs link to playing/practice season days off, participation data links to season of competition data, etc.) to enable less duplication of work. Provide electronic transmissions, which meet the requirements of the NCAA Bylaw 13.4.1.2. This Bylaw states, “electronically transmitted correspondence may be sent to a prospect. Color attachments may be included with electronic mail correspondence sent to a prospect, provided the attachment does not include any animation, audio or video clips and there is no cost (e.g. subscription fee) associated with sending the item attached to the electronic mail correspondence.” Full color graphics. The user should be able to place photos and web-based articles in the body of an email rather than appended as an attachment. Personalized colorful bulk emails that are sent in a text format guaranteeing that the message will delivered in a user friendly format to a large number of recipients. Custom banners created by an art department that highlight the best aspects of each athletic team’s program as well as the University. Custom online business cards and personal signatures from each coach/staff member. Ability to organize each prospects information and link them to the appropriate coach(es).
