Specifications include, but are not limited to: The purpose of this bid is to solicit proposals from qualified firms to provide day and overnight charter bus services, in the form of a coach bus and shuttle service to/from surrounding airports for University of Rhode Island Department of Athletics.; • The contractor must be able to provide over-the-road motor coaches which accommodate from thirty-six (38) to fifty-six (54) passengers, depending on the needs of the requesting University department.; • Equipped with all operable equipment and amenities, including reclining seats, heating, air conditioning, TV monitor and/or electronic video players with viewable screens from each seat, WIFI capabilities, charging ports and must all be in excellent working condition.; • All buses must provide electrical /power to individual seats.; • Restroom facilities must be completely functioning and clean.; • All buses must be less than ten years old, University prefers buses less than 6 years old. Contractor is to provide a list by license plate number, vehicle identification number (VIN), size (length/width/height), passenger capacity, model year of bus, and make.; • All buses must be designated as and operated as non-smoking buses throughout the University’s use.; • All buses must provide overhead storage space and standard cargo/luggage compartments under the bus, as detailed below.; • The charter bus provided for service on the confirmed date must be able to accommodate passengers with adequate space for carry-ons, and storage for athletic or other equipment and personal luggage. URI Athletics often charters buses where passengers have unusual sized cargo, such as vaulting poles. Contractor is to describe for each bus listed above, the cargo door opening dimensions and the cargo compartment dimensions (length x height x depth); • All buses must have inter-communication capability and be able to communicate both with each other and with the Bus Company’s home base while in transit. In-transit communication can be radio or cellular phone.; • In emergency situations (accidents or equipment breakdown), the Contractor must have immediate access to substitute equipment and/or a substitute driver, which must meet the same criteria as, originally required in the bid specification.; • The charter bus provided for service on the confirmed date must: o be well maintained and in good condition (not dented, scratch or damaged); o be clean, have clean windows, and a clean interior that smells fresh to approval of the University; o newer buses preferred, but cannot be older than 10 years; o have the required seating capacity and storage capacity; o have working WIFI and electrical/power must be available to all seats; o have operable parts and amenities such as reclining seats, heating, air conditioning, TV and electronic video equipment and stocked functioning restroom.; • Drivers must obtain directions and map out travel for all destinations, prior to departing, including travel within a city. All buses must contain/be equipped with a GPS Unit.
