Specifications include, but are not limited to: A. GENERAL PHOTOGRAPHY REQUIREMENTS: 1) The successful vendor must distribute a current and comprehensive photography price listing and related ordering information to every student at least seven (7) days prior to the start of the Senior Year. While the successful vendor may accept photography orders at photo sessions, it may not, under any circumstances, pressure students and their families to purchase photographs. There is no obligation for students to purchase pictures from the successful vendor. The successful vendor must provide proofs of student photographs when requested. When proofs are provided for review, it is the preference of CSD that they be provided digitally with watermarks to protect the unauthorized use of the photograph. No deposit shall be required for digital proofs with watermarks. The successful vendor may charge a reasonable deposit fee for physical photo proofs. If a proof deposit fee is assessed, it must either be deducted from the student’s photography order, if an order is placed, or, if no order is placed, it must be refunded upon the return of the proofs. If a retake is required as a result of an error made by the successful vendor or if there is an issue with the successful vendor’s production method or quality, it shall be done free of charge. In the event there is a dispute between a student and the successful vendor regarding a retake, the matter shall be referred to the CSD high school principal and he or she shall resolve the dispute.; 2) The successful vendor shall, in addition to any other requirements set forth in this RFP, provide CSD with the digital files of all photographs taken by the vendor, in a format usable by CSD, within thirty (30) days after the completion of the photo session. All photographs and digital files of photographs taken by the successful vendor pursuant to this RFP shall be the property of CSD. The successful vendor shall have no rights, claims or interests in such photographs and digital files and expressly waives all such rights, including, but not limited to, any and all intellectual property rights. CSD grants the successful vendor a license to sell any student photograph to such students. This license shall be for the duration of the Agreement.; 3) The successful vendor will work in tandem with CSD employees and any related sponsors to ensure that all photography sessions are completed timely to ensure that all deadlines are met.; B. Senior Photography Services: During each school year of the Agreement, the successful vendor will photograph all Senior Events as directed by the CSD High School Principal. CSD retains a separate contractor for its Team Sports photos and School Photography, however, the successful vendor may be required to take candid photos of school district sporting events for all offered sports and school events, as requested. Candid photography requests for sporting and school photos may include nights and weekends.; C. Senior Events: 1) The successful vendor shall meet with CSD staff prior to the commencement of each school year to establish a timeline for Senior Events and the production of any programs, booklets, presentations.; 2) CSD must approve the senior print before they are printed.; 3) Senior Group/club portraits
