Specifications include, but are not limited to: The Arts Commission manages the Program, including assigning and overseeing contracted project coordinators that facilitate the selection and commissioning process as a non-voting chair of each Art Selection Committee. General tasks for project coordinators include: Follow Program Administrative Rules to facilitate Percent for Art selection processes for state agency or public university (“Clients”) projects as assigned by Contract Adminstrator. Projects take place throughout Oregon, and may require travel to Ashland, Bend, Corvallis, Eugene, Klamath Falls, La Grande, Portland and other locations. Communicate with Clients and architects to inform assembling an Art Selection Committee. In coordination with Clients, invite appropriate local arts professionals to serve as art consultant members of an Art Selection Committee. This may include working with other Percent for Art providers, such as Portland Regional Arts and Culture Council. Schedule and professionally facilitate meetings and conduct ongoing communication with the Art Selection Committee as needed to determine best uses of Percent for Art funds. Utilizing provided templates, draft a Call to Artists or other solicitation document; answer incoming questions by email, phone and in-person regarding RFQs or RFPs; review and organize artist images; solicit information about artists' past work; coordinate the interviewing of finalists or review of proposals; and facilitate the selection of an artist or artists. Provide ongoing status reports and communication with "Project Stakeholders" (Arts Commission staff, artists, Clients and project managers, and members of the construction/design team) related to the building project, existing artwork in the building, potential art locations, artist solicitation and selection process, design process for commissioned works, art installation plans, Percent for Art budget, and any challenges, questions or issues that arise. Utilizing provided templates, assist Clients in practical aspects of negotiating and creating a contract for the selected artist(s). Clients are legally responsible for these contracts. Communicate with and assist contracted artists: to schedule research, informational meetings and site visits; regarding deliverable and contractual mid-point reviews; to review and provide feedback on art projects in progress, including consideration of sustainability and maintenance needs of artwork materials; and to schedule installation of artwork. Communicate with Project Stakeholders to request construction and design drawings, measurements, engineering information, material samples or photographs; review and understand these materials; provide and explain to artist(s). Provide written and phone updates to Arts Commission staff on a monthly basis, including a written overview of progress with each invoice; update Arts Commision staff when projects are 50% and 100% complete. Immediately contact the Arts Commission if issues or problems arise. Manage time to stay within each project’s allocated administrative budget.