Specifications include, but are not limited to: a. Inform the Vendor of approved level at each site for which the Vendor will provide meals. b. Plan for and prepare or order meals on the basis of participation trends with the objective of providing only one meal per child at each meal service. 2. Records and claims a. Maintain accurate records which justify all costs and meals claimed. b. Submit claims for reimbursement in accordance with 7 CFR 225.15 3. Training and monitoring c. Hold Program training sessions for its administrative and site personnel and d. Not allow a site to operate until personnel attend at least one of the trainings. e. Visit each of their sites at least once during the first week of SFSP operation f. Review food service operations at each site at least once during the first four weeks of Program operations g. Maintain a reasonable level of site monitoring. h. Document required SFSP site visits of all sites 4. Determination / Processing of Free and Reduced Price applications a. Coordination of printing of materials b. Approving Official, Hearing Official, or contact person for questions. c. Development of materials for distribution from prototypes provided by CDE, including Letter to Parents, Application, Public Release, etc. d. Distribution of materials to parents/guardians e. Collection of submitted applications. f. Processing of applications, including approval/denial and follow-up to obtain complete information. g. Inputting data into computer if applications approved manually. h. Inputting data into computer if computer system automatically determines eligibility. i. Final approval and signature of approving official. j. Notification of approval and status to parent/guardian. 5. Submission of Media Release. 6. Completion of Summer Food Service Program Sponsor and Site Application and determining eligibility for all SFSP sites. 7. Make final determination of the opening and closing dates of all SFSP sites. 8. Preparation and submission of claim for reimbursement a. Compiling daily site counts at the school and Sponsor level, and maintaining records. b. Signing the claim for reimbursement