Specifications include, but are not limited to: A. Bid Solicitation and Evaluation for the, Life, Dental, and Vision Programs: The consultant will be expected to take a lead role in developing and issuing RFPs, and analyzing any proposals for the group dental, vision, and life insurance plans. Three anticipated fixed fee bids are requested (note that it is possible one or more of these efforts may be delayed or not given approval by the NDPERS Board): 1. The first fixed fee bid is for RFP development, solicitation and evaluation for the life insurance plan.; 2. The second fixed fee bid is for RFP development, solicitation and evaluation for the vision insurance plan.; 3. The third fixed fee bid is for the RFP development, solicitation and evaluation for the dental insurance plan.; These are major and significant tasks for PERS as the proper placement of these programs is critical. The consultant must provide the following service for all of the above efforts: 1. Sections 54-52.1-04 and 54-52.1-04.2 NDCC requires that the PERS Board solicit bids for the insurance programs. The consultant must prepare draft requests for proposals pursuant to the schedule outlined. The consultant will be also responsible for developing a list of firms to be solicited. This list will be supplemented by requests PERS has received and those additional requests that come in as a result of a notice appearing in local newspapers in North Dakota.; 2. The Board and staff will review draft RFPs pursuant to the schedule outlined.; 3. The consultant shall review all bids within the timeframes outlined. The analysis shall include the following: a) Confirm that all bidders meet the minimum requirements and eliminate any nonqualified bidders.; b) Evaluate the financial implications of each bid (quantitative factors). Section 54-52.1- 04 of NDCC requires the Board to give consideration to the following: (1) The economy to be effected; (2) The ease of administration; (3) The adequacy of the coverage; (4) The financial position of the carrier, with special emphasis as to its solvency; (5) The reputation of the carrier and such other information as is available tending to show past experience with the carrier in matters of claim settlement, underwriting and services. ; 4. Review the technical aspects of each proposal (qualitative factors).; 5. Present findings to the Board pursuant to the schedule previously outlined.; 6. The consultant shall assist in developing contracts with the successful bidder.; B. Consultant Services for the, Life, Dental, and Vision Programs: NDPERS may need expertise consulting services for the group dental, vision, and life insurance plans. Federal and State mandates along with proposals and studies may require NDPERS to seek analysis and recommendations from the consultant. These special work efforts would be performed as needed on an hourly basis.
