Specifications include, but are not limited to: The contractor shall provide accurate court reporting, real time recording services and final preparation of minutes for all requested meetings. All full board and committee meetings will require the minutes to be transcribed and submitted electronically to the Trust in verbatim and final form. Verbatim will be needed from the additional meetings, however the final form minutes will be requested on a case-by-case basis.; The contractor will guarantee delivery within 15 business days for verbatim transcripts and 30 business days for final preparation of minutes, counted from the meeting completion. Infrequently the Trust will request expedited verbatim transcripts—in full or in part—to be delivered within 24 hours. The contractor shall provide the Trust with a certified copy of transcripts upon request.; If a transcript is unacceptable, as soon as defect is noted, the Trust shall promptly notify the contractor in writing, or verbally with written confirmation. If an invoice was received it will be returned to the contractor. Corrected transcripts will be due within 5 working days after the transcript is returned to the contractor.; The contractor will be responsible for providing the transcribing equipment required, setting up the equipment, and testing to confirm that is in good working order prior to any meeting. The contractor will operate and monitor all aspects of their equipment to ensure that the meeting is being fully recorded at the proper level for transcription and copying purposes and alerting the board of speaking entities if there are problems.; For in-person meetings, the Trust will arrange for screens, electrical outlets, microphones, and speaker equipment as the room dictates for the contractor to be able to clearly hear the proceedings. For virtual meetings, the contractor will be required to have stable and robust internet and phone service.; The contractor will notify the Trust of any necessary equipment, supplies, or documentation required in advance of the meeting.
