Specifications include, but are not limited to: A sample outline of the core elements of the Master Plan should be as follows: I. Project Management / Project Communication a. Initial Data Request i. Consultant will provide a detailed preliminary data request that will encompass data needs to complete Master Plan. b. Kick-Off Meeting i. Consultant will schedule and facilitate a Kick-Off meeting with the City’s Project Team to review the project approach and scope of work, confirm the schedule, establish lines of communication, and review data provided by the City. Consultant will distribute an agenda and take meeting minutes. c. Progress Calls i. Consultant will schedule and facilitate routine progress calls between Consultant’s Project Manager and City’s Project Manager. Progress Calls will be conducted bi-weekly, or as needed, throughout the duration of the project. d. Progress Meetings i. Consultant will facilitate and conduct Progress Meetings with the City’s Project Team to review work progress, open action items, project schedule, and planned near-term work. Progress Meetings may occur inperson or via video conference on a monthly basis. Consultant will distribute an agenda and take meeting minutes. e. Project Team Workshops i. Consultant will facilitate and conduct on-site Workshops with the City’s Project Team to review key project findings or deliverables, discuss City’s review comments, and obtain feedback or direction on decision items. Three (3) Workshops are anticipated throughout the course of the project and may occur in-person or via video conference. Consultant will distribute an agenda and take meeting minutes. f. Stakeholder Engagement / City Council Meetings i. Consultant will attend and facilitate Stakeholder Workshops with representative project stakeholders as determined by the City. Consultant will prepare presentation materials in advance of each workshop. Consultant will document stakeholder comments. Two (2) Stakeholder Workshops are anticipated throughout the course of the project. ii. Consultant will attend City Council meetings as requested by the City’s Project Team. Consultant will prepare presentation materials in advance of each meeting. Two (2) City Council meetings are anticipated throughout the course of the project.
