Specifications include, but are not limited to: A contractor to design a Water Storage Tank for Saint George, Alaska. 1) Task 1 – Assistance During Bidding: The Engineer shall assist the Department as requested during project bidding. Engineer’s personnel who were responsible for design drawing and specification development shall be available during this phase. a) As requested by the department, the Engineer shall participate in department meetings including but not limited to pre-bid teleconferences and evaluation of bids. b) The Engineer shall prepare responses to questions from bidders concerning clarification or interpretations of bidding documents when requested by the Department. The Engineer shall assist the Department with any required bid addenda. The Engineer shall respond and issue documents to the Department within 2 business days to avoid a long solicitation period. The Engineer shall not communicate information about this project with potential bidders. All correspondence and documents shall be through the Department and not directly with a bidder unless authorized by the Department. c) The Engineer shall review the Schedule of Values and assess if it is properly proportioned and detailed for the work. d) At the discretion of the Department, the Engineer shall review the Builder’s list of subcontractors as provided by the Builder, which list is typically provided within five days of issuance of the Apparent Low Bidder. The Engineer shall promptly apprise the Department if it deems the Builder’s subcontractors satisfactory or unsatisfactory in their respective areas of building expertise. e) Within one month after bid opening the Engineer shall submit the conformed drawings and specification. Task 1 – Assistance During Bidding Deliverables 1. As needed department meetings. 2. Assistance during bidding to include interpretation, clarification and change order documents and review and approve shop drawings. 2) Task 2 – Engineering Services During Construction These services are provided after the Builder’s contract with the Department has been executed and ends when the services hereunder are complete, or the period of performance has lapsed. a) Communication: i. Meetings: The Engineer shall facilitate regular meetings with the Builder and the Department to provide project updates and address conditions or events that may affect schedule or price. During construction, “regular” is weekly. ii. Monthly reports: Engineer shall summarize progress and expenditures monthly. It is anticipated that this would follow or coincide with the Builders progress payment. iii. Routine or special reports and photos provided by the Builder to the Engineer on a daily, weekly, or intermittent basis, shall in turn be made available to the Department directly or through appropriate software. b) Submittal Review Services: The Engineer shall promptly review material submittals, shop drawings, test results, samples and other submissions provided by the Builder for conformance with the design specifications and drawings. As required by the specifications, the Engineer shall approve or not approve submittals requiring acknowledgment or approval, and file submittals for the record.
