Specifications include, but are not limited to: • General Ledger (GL): o Entity/Funds (Balancing Segments) - up to 49 (in addition to 93 additional taxing districts) currently-ability to add more if need be as years go on; o Single Ledger, Standard Functionality; o Up to 10 Allocations, including interest; o Journal Entries and approvals - manual and spreadsheet, standard functionality; o Reports - deliver standard Oracle reports, use of Financial Report Center to create various financial and management reporting; • Budgetary Control and Encumbrance Accounting: o Configure Oracle Budgetary Control and Encumbrance Accounting; o Enable Encumbrance accounting in GL Journal and Requisitions/Purchasing; o Creation of up to four (4) Control Budgets; o Creation of up to three (3) Budgetary control calendars (Annual, Monthly, etc.); o Import of budgetary control amounts utilizing Oracle spreadsheet templates. NOTE: The Oracle Planning and Budgeting applications (PBCS) are being requested as part of this project as well.; o Reports - delivered Oracle Encumbrance and Budgetary Control reports; • Accounts Payable: o Configure Oracle Cloud Accounts Payable for standard functionality; o Configuration of Automated Invoice Processing Cloud for image scanning; o Invoice Entry and Approvals - Manual and Spreadsheet; o Creation and maintenance of vendor records; o Vendor Payments - Checks, ACH, Wire; o One (1) Check Layout and one (1) associated Positive Pay File; o Reports - standard delivered Oracle reports; • Expenses: o Configuration of Expenses for standard functionality; o Expense Management/Oversight (Approvals and Audits); o Expense entry by Oracle forms or mobile application; o Up to three (3) levels of Expense Report approvals; o Configuration of up to five (5) receipt/notification rules for receipt audit; o Configuration of up to 30 Expense Types (Hotel, Car Rental, Air Fare, Meals, etc.); o Configuration of a property distribution expense template (taxes, late charge, interest, etc.) up to one hundred (100) taxing districts; o Configuration of up to two (2) Expense Templates; o Reimbursement through Payables via ACH and Checks; o Reports - standard Oracle delivered reports; • Accounts Receivable: o Configuration of Oracle Cloud Accounts Receivable for standard functionality; o One (1) bank lock box interface; o Customer Management; o Customer Invoicing; o Collections; o Cash Receipts; o Standard revenue recognition; o Reports - standard Oracle delivered reports
