Specifications include, but are not limited to: Task 1 – Kick-Off and Review Meetings The contractor shall schedule and facilitate a kick-off meeting within 10 days of contract execution. The contractor shall provide a high-level overview of the project and can also use this meeting to ask any clarifying questions. The contractor shall schedule one (1) initial site visit and coordinate this with the department and the City.; A VSW design review team shall review each design phase submittal. See attached Design Review Procedures for example. A design review meeting shall be held with the Engineer. In order to expedite the design, comments will be incorporated concurrently with design work. Design production schedule is critical so anything holding up progress, shall be a priority to resolve. The Engineer shall respond to and incorporate design review comments as follows: a) Pre-Meeting Comment Responses. The department will provide the contractor a list of compiled comments two (2) days before each review meeting. The contractor shall provide preliminary responses to the comments before the review meeting to facilitate a quicker review.; b) Post-Meeting Comment Resolution. The contractor shall revise any draft responses pursuant to the design review meeting determination.; c) The contractor shall incorporate changes as reflected in the comments and responses in the next design phase submittal.; Task 2 – 35% Submittal The contractor shall provide the following submittals at the 35% design phase. The lift station design shall conform substantially to the attached VSW Lift Station Standard. a) Basis of design criteria. Present the design analysis summary in a technical memorandum format that incorporates pertinent elements from the standard VSW Design Analysis Report (DAR). See the attached DAR table of contents for example criteria. The purpose of a DAR is to document the process and outcome of the design.; b) 35% schematic drawings. Prepare draft contract documents addressing the primary elements of the project in accordance with the attached VSW Basic Plan Set Requirements. The following is a list of potential sheets to be included by final planset: i. General Sheets; ii. Survey Sheets; iii. Geotechnical Sheets; c) Outline specifications; Task 3 – 65% Submittal a) The 65% submittal shall include the following 65% Plans: i. See above for list of sheets by discipline.; ii. All sheets should be included in the 65% plans.; iii. The Survey, Civil, Architectural, and Structural, should be substantially complete.; iv. The Mechanical, Electrical, and Control sheets may be less advanced and may still require coordination.; b) The 35% submittal shall be in draft form at this stag; c) Draft Construction and Operational cost estimates.; Task 4 – 95% Submittal Plans and specifications for all disciplines shall be substantially complete. The 95% submittal shall include the following: a) Department of Environmental Conservation, Wastewater Authorization and APDES Program (Wastewater) Plan Review package: • Engineer stamped and signed “not for construction” drawings and specifications are required for this review. • A cover letter and/or engineers report describing the project, including design flow calculations, etc., shall be sealed and submitted to the department to accompany the review package. Include other supporting documents as needed.; b) Final Cost Estimate.; c) Final Construction Schedule.; Task 5 – 100% Submittal The contractor shall 100% finalize the contract documents based on comments from the review phase. Include the indicated products that were listed for changes in a previous review. Documents will not be accepted until comments have been addressed to the department’s satisfaction. Prepare documents that are ready for advertising for construction bids as identified below. a) Final Check Set. Provide a final unsigned planset for final comments by the department. Incorporate any comments received into the plans before signing and sealing the final plan sheets per Task 5b).; b) Engineering Seals. Submit final plan sheets sealed by an appropriate Professional Engineer currently registered in the State of Alaska who is in charge for the project work. Sign plan sheets in blue waterproof ink. Digital signatures will not be accepted.; c) Issued for Construction Plans.
