Specifications include, but are not limited to: 1.01 Provide certified drivers, fuel, insurance and all mechanical work to be done on all of the vehicles described below. A copy of the certificate of insurance should accompany the bid (please see Section 4 for all insurance requirements). This certificate must name the Town of Coventry as both a certificate holder and an additional insured. 1.02 The Contractor shall invoice the Coventry Parks and Recreation Department at the conclusion of each weekly period for the transportation and field trips mentioned below. Any additional trips/field trips will be billed on an as needed basis. Invoices should reflect actual hours driven and actual mileage recorded for each bus for each trip/day. 1.03 All buses shall be 2016 models or newer. 1.04 The Contractor’s bid shall reflect charges for services commencing with the arrival of buses at Coventry Parks and Recreation sites through the departure time from those sites at the conclusion of the program. 1.05 Provide transportation services for the summer kids’ program and to also provide transportation for other trips throughout the year (7/1/22-6/30/23) on an as needed basis: a. For the summer kids’ program, buses will be needed for local transportation Monday through Friday between the hours of 9:00am and 3:00pm on an as needed basis. These buses shall be billed at an hourly rate and/or a mileage rate (if applicable). b. Buses will also be needed for field trips for the summer kids’ program. All field trips will be to destinations in Rhode Island and surrounding states, and will range from 3 days/week to 5 days/week. The number of children per field trip will range from approximately 60 to 240 per day. These buses shall be billed at an hourly rate and/or a mileage rate (if applicable). c. Changes in destinations and/or unanticipated field trips or special events booked during the summer kids’ program season and all other trips booked during the year (7/1/22-6/30/23) will be billed at the same fixed mileage rate (if applicable) and the same fixed hourly rate. The proposed schedule of activities for the summer kids’ program is slated to begin on 7/5/22 and end on 8/12/22.
