Specifications include, but are not limited to: The City requests the selected vendor have sufficient resources to be able to provide both scanning and destruction of documents in an efficient and accurate manner. The objective for these services is to: Provide indexed access to electronic records via the City’s Laserfiche Document Management System (“ Laserfische”); Eliminate the cost associated with the storage of original hard copy; and Destruction of paper documents after scanning has been completed and verified. The selected vendor must provide all labor, materials, and tools and equipment required for scanning, indexing, imaging and destruction of documents. Services: The City uses Laserfiche for its document management system. The City requests proposals for the following: Document imaging/ scanning services with indexing and proper orientation at a minimum of 300 dpi; Optical Character Recognition ( OCR) services. ( this process shall provide an accurate conversion of image data into a searchable PDF format); Scanning of documents into a searchable pdf format; Scanning of drawings into both PDF and TIF formats; and Destruction of allowable ( City to determine) paper documents once scanned and verified.
