Specifications include, but are not limited to: The contractor will provide experienced personnel and resources to complete the following activities: 3.2.1 Applicants Briefing and Kick-Off Meeting. Attend meetings with the State/Federal agencies including applicant briefings, kick-off meetings and project specific discussions. 3.2.2 Technical Assistance. Provide general financial management advice and assistance including but not limited to: Develop and support the ongoing activity of a disaster recovery team to manage the FEMA Public Assistance process; Provide advice as to the disaster recovery team as appropriate and participate in meetings; Provide advice as to the eligibility of facilities, work, and costs and develop justifications for presentation to the State of Rhode Island and FEMA with regard to any issues which may arise; and Briefing purchasing, contracting and department personnel on requisite/purchasing procedures and documentation. 3.2.3 Correspondence. Prepare correspondence to the State of Rhode Island, FEMA and other agencies on behalf of the Town as necessary; Prepare a program management plan; Prepare periodic reports to the Town as to the status of grant management progress and participate in all status meetings. 3.2.4 Inspection/Damage Assessment. Inspect disaster related damage to eligible facilities, identity eligible emergency and permanent work and review records of emergency expenses incurred by the Town. 3.2.5 Document. Ensure all eligible damages have been quantified and presented to Federal Inspectors/Project Officers. 3.2.6 Financial Tracking. Categorize record, track and file costs on approved forms in the support of the financial reimbursement process. Communicate with the Town departments or Town designee on a daily basis and maintain an up-to-date database of eligible labor, equipment, and materials costs as reported on Event Activity Tracking Forms to prepare daily reports to the Town’s Finance Director.
