Specifications include, but are not limited to: A Blanket Purchase Agreement (BPA) to supply materials for current and future construction programs within the Cook Inlet Region Incorporated (CIRI) region of Alaska. Suppliers shall provide materials in support of CIHA’s construction programs at a discounted rate. Since it is not possible for CIHA’s Procurement Department to be aware of the daily sales events of multiple suppliers, the discount rate shall apply to all purchases at all times. In other words, to normal retail, advertised, and non-advertised reduced price sales. Each purchase invoice shall show the discount rate. This is the most efficient and effective way for the CIHA’s Procurement Department to monitor supplier compliance with contract price terms. Special order goods are not bound by the discount rate but rather by negotiated price. Materials Supply Expectations: 1) products shall be made available for walk-in purchases; 2) products requiring shipping from the lower 48 shall be made available for pick up by CIHA at the suppliers’ local retail sales outlet within two (2) weeks from time of order unless other arrangements are made prior to the purchase. Discounts stated in the Bid Form shall remain fixed for the duration of the initial one (1) year term of the contract. After the initial one (1) year term, changes are permitted if agreed upon by both the supplier and CIHA. The supplier shall make a formal request to CIHA’s Procurement Manager in writing. If both parties cannot come to agreement on a new price discount structure, this disagreement shall be sufficient grounds for termination of the contract.
