Specifications include, but are not limited to: Qualified vendors for replacing or updating the current software solutions used for ensuring the proper allocation of expenditure data to produce quarterly claims for the Public Assistance Cost Allocation Plan (PACAP). In addition, DHHS is seeking solutions to replace or update current software solutions for the five DHHS divisions’ Random Moment Time Study (RMTS) and/or Time and Effort Tracking (T&E) systems. The RMTS and T&E software solutions have a significant impact and are critical to the PACAP and the quarterly claims. The selected solutions shall: ensure a reduction in manual effort and inefficiencies; increase federal and state compliance; ensure data accuracy through improved controls for data editing and validation, transaction balancing, and financial reporting and accounting; increase system flexibility to accommodate multiple program areas, growth, and future mandates; eliminate redundant data entry by streamlining data entry points; reduce data entry errors through data interfaces or imports of source data from the State’s financial system, RMTS, and T&E solutions. The solutions may be either vendor hosted utilizing a cloud provider or a vendor-hosted platform infrastructure. If a cloud solution is proposed, it must utilize a private government cloud model.
