Specifications include, but are not limited to: Equivalent items may be bid; however, all equivalent item bids MUST include documentation to prove equivalency. The final decision on equivalency will be determined by the requesting Department. CONTRACT PERIOD: August 1, 2021 through July 31, 2022 with options for 2 renewals. QUANTITIES: This contract will be for 20 pack and 25 pack Stamps. Past annual spend on this contract was approx. $68,500 per year. Total usage from 2017 to date has been as follows: 330,000 (6,600,000 stamps) 20 Pack Stamps 9 orders 2 orders of 15,000 6 orders of 30,000 1 order of 120,000 120 (3,000 stamps) 25 Pack Stamps 1 order This information is for reference only. There are no guarantees for future orders. The contract will cover the actual quantities ordered over the length of the contract. DELIVERY: Stamps are to be made up after approval of artwork and stored under proper environmental conditions until ordered by Maine Revenue Services. All deliveries are to be made within six weeks after notification from Maine Revenue Services. A penalty of $200.00 per working day will be deducted from the total cost of the stamps for deliveries not made timely. Deliveries which do not conform to the specifications or are not in good condition upon receipt shall be replaced promptly by the contractor. TYPE AND APPLICATION: All stamps furnished under these specifications must be genuine layer-built decal stamps of approval quality, consisting of not less than five impressions including safety tint lettering, and must be produced by the lithograph and/or intaglio process. The stamps shall be for machine application which will be fused to a receiving surface with heat and must adhere satisfactorily to cellophane, paper, foil, metal, glass and all surfaces for which these are intended. PRICE: The price will be as quoted on the solicitation, manufactured and packaged according to specifications, F.O.B. destination for the term of the contract. SIZE, DESIGN AND COLORS: Each stamp is to be of the same design, shape and color as the proofs already approved. The stamps shall contain colors as shown on the proofs. Each stamp will have the new Variable Imaging (VI) security feature which is the State’s initials in the middle of the stamp in hologram. Each stamp will have the new Tagant security feature which emits a green luminescence when exposed to an invisible laser energy beam. PAPER: Stamps shall be made on unique, safety tinted, mill controlled color paper furnished by the contractor. The name of the manufacturer of paper stock is to be furnished with the contract. Paper to be same as sample in all ways. The base paper must contain identifiable protective features which will at once permit analysis to establish its authenticity. The base paper must contain fibers which under ordinary daylight are not distinguishable from the remainder of the fibers in the base paper but shall become brightly florescent when exposed to the rays of ultra-violet light. This florescent shall be a permanent effect whenever tests are made and shall not be fugitive. If any other than this type of paper is used, Maine Revenue Services reserves the right to decide whether or not such paper will meet its requirements. All paper must be processed with a special safety tint reading with copy to be specified by the State of Maine, Maine Revenue Services, and must be so arranged and printed that it cannot be photographed on the colored paper. The safety tint lettering stamps must be so printed as to appear on the face of each stamp and also appear on the paper between the stamps. The safety tint shall transfer with the machine applied stamps and the lettering extending beyond the edges of the stamp must also transfer with the stamp. All spoiled sheets and seconds to be strictly accounted for and kept under lock and key and destroyed in the presence of a duly authorized agent of the State of Maine, Maine Revenue Services or affidavit rendered to that effect by the contractor.
