Specifications include, but are not limited to: All newsletters will be size 11” x 17”. To be printed two sides, reflex blue and black ink on white Recycled Bond, or Recycled Equivalent (must be specified in response with paper weight proposed). Each copy may include grayscale photos and graphics. These will be in bmp, gif or jpg format. No bleeds. All newsletters to be folded for mailing. There are 35 Senate member newsletters. Based on previous years, the amount of copies for each publication will vary from 15,400 copies to 22,976 copies. (Please note: it is the selected contractor’s responsibility to determine final mail count. The Legislature reserves the right to request additional copies to be delivered, only as authorized by the Secretary of the Senate, to Augusta, ME.) All newsletters will come in at once. Newsletters must be printed in a timely manner. A printed proof of each newsletter will be supplied to the Secretary of the Senate for approval. Upon approval, newsletters will be printed within 14 calendar days. Newsletters must also be mailed out in a timely manner no more than 7 calendar days from receipt of printed materials. In the event the volume of work exceeds the contractor’s capacity to meet this deadline, the Secretary of the Senate must be notified immediately. The Secretary has the right to contract for selected services from others as necessary. To allow maximum flexibility to the Secretary of the Senate, we reserve the right to award contracts to multiple primary contractors.
