Specifications include, but are not limited to: The ARDOT is soliciting proposals for a modern Computerized Maintenance Management System (CMMS) to establish a contract through competitive negotiation (lowest and best proposal) for purchase by ARDOT. The RFP will be used to review, select and implement a solution that will replace the current MMS and provide ARDOT with the capability to proficiently plan, control/manage and report the status of our maintenance operations with real time views of ongoing work. The proposed system will interface with other ARDOT systems to convey and receive needed data. The ARDOT will utilize cost accounting/activity based costing to produce Annual Work Plans (AWP) denoting the costs and specific resources required. Planning will be based on known labor, equipment and material resources, approved budgets and seasonal constraints. Planning will be prioritized by ARDOT objectives and feature inventory. Because of the nature of the ARDOT’s work, the plan must be agile. As an example, an AWP will include designated funding and resources for mowing of the right of way. However, if the mowing activity is reduced due to weather and less funding and resources are needed, an alternative and season relevant activity will be increased in funding and resources. The annual budget and resources remain constant and must continually be balanced when there are unforeseen circumstances affecting the AWP. Secondary, supplemental systems are of interest, but are not the specific objective of this RFP. For reference, please see Guidelines for Maintenance Management Systems by AASHTO.
