Specifications include, but are not limited to: Accessibility • Solution must be in compliance with Section 508 of the ADA. Vendors are required to submit a completed VPAT document in support of their response. Hosting • Solution must be a hosted Software as a Service (SaaS) model. Please describe any on-site installation required or other resources needed. Mobile • The solution must have a mobile interface - native or responsive design for critical functionality. • Describe available mobile functionality Data Security • Describe how data is secured • Describe policies for ensuring data privacy and security • Ensure data will not be used for other purposes or sold to third parties Operations • Describe business continuity plan • Describe hosting infrastructure and methods used to ensure redundancy • Describe ongoing maintenance and system testing procedures • Describe how new features are released and tested • Describe backup and recovery policies Required Functionality Workflow • Ability to search for spaces by type of room, availability, technology, capacity, features etc. • Ability to provide photos, capacity, venue type, room diagrams, or pre-loaded venue/space set-ups for users to select • Ability to specify approval workflow parameters and decision branches crossing multiple departments • Ability to review Risk Management Plan and approve/deny • Ability to request additional event resources or personnel service such as dining and parking services. • Automate email notifications to approvers/reviewers for approval workflow • Ability to send staff and customer reminders and alerts • Ability to add comments • Ability to specify custom event types • Ability to track and inventory equipment allocated to spaces, track when requested items are delivered to the venue, track when delivered items are returned to inventory. • Automated email notifications for equipment and service needs
