Specifications include, but are not limited to: 1.The winning bidder, contractor, will be required to take pictures of seniorsand eighth grade studentson several dates but not beyond September 30of the school year. All dates to be coordinated in cooperation with the yearbook advisor and approved by the High School Administrationor the Middle School Administration. The contractor shall provide the School District with a DVDformatted for the yearbook publisher and the school newspaper/website withcolor pictures. The contractor is also required to provide the school with a deluxe wall composite of the seniors. The contractor shall provide the above at no charge.2.The photographer will attempt to provide their own location for senior/eighth gradepictures to be taken or the high school/middle schoolmay be used during the summer and after school. Once school begins senior/eighth gradewho still need color pictures for the yearbook will be photographed during non-school hours as arranged with the yearbook advisor. All sittings shall be completed before 30 days prior to the yearbook deadline each year. Proofs will be sent home to the students if requested. If for unusual reasons as determined by the school, the senior has been unable to have his or herpicture taken by the deadline, the school reserves the right to ask the photographer to take a picture of him/her at no charge. This picture would be for the yearbook only and would not require proofs. 3.Prior to sitting, price lists are to be furnished to each senior/eighth grader. No high pressure selling is to be used by any agent or representative of the photographer. Students are under no obligation to purchase portraits from the senior photographer. A copy of price lists and all information shall bemade available to the school prior to distribution to seniors. A deposit for proofs may be charged, but is to be subtracted from the cost of the package selected. If no package is purchased and proofs are returned, the deposit is to be fully refunded. No charge is to be made for studio resitting if there is no change in hairstyle or change in clothing. Studio resitting will also be made at no charge if the production is faulty as a result of production methods. If a student indicates at the time of the initial sitting that he/she is not going to purchase a package, the photographer will be required to take only two proofs.4.The photographer, on a date set by the schools, will photograph all staff members with each staff member identified by name and supply at no cost to the school a glossy print of each and a DVDformatted for the publisher. Faculty will be offered a basic picture package, free of charge, at this time. Each year, all glossy prints and DVDare to be delivered to yearbook sponsor no later than 30 days after sitting. 5.The photographer, on a date set by the schools, will photograph all staff memberwith each staff member identified by name and supplyat no cost to the Districta staff ID badge. Prior to final printing of staff badges, the badges will have a bar code printed on them and be successfully tested and meet compatibility requirements with all Kearsarge Regional School District systems that require bar code reading (ie. Nutrikids, Library ect.).In addition, each student will have an ID created with a bar code printed on them and be successfully tested and meet compatibility requirements with all Kearsarge Regional School District systems that require bar code reading (ie. Nutrikids, Library ect.).
