State Employee Controlled Substances and Alcohol Use Testing 2021

Specifications include, but are not limited to: Mobile Testing Unit Required Specifications:(Any updated regulations found in the latest circular supersedes the descriptions.) Power:AC/DC, Generator equipped. HVAC:Electric Heat and Air Conditioning (No Propane Tanks). Restroom: No drop ceiling, lock box in restroom, water in toilet (bluing), no sink in restroom (sink to be outside restroom area), minimum open floor space of restroom 35” X 50”, no windows in restroom. Testing Area:Sink to wash hands, file system to keep Custody & Control Forms (CCF) for all testing locations onboard, storage for testing supplies, two (2) breath alcohol testers, privacy for donor, seating (not in cab) for donor. Outside Testing Unmarked/No Windows in collection area. Contractor Staff Requirements: (Any updated regulations found in the latest circulars supersedes the descriptions.) The Contractor must have on staff, two Medical Review Officers (MRO’s) and a minimum of two Certified Medical Review Officer Assistants (MROA).Qualifications of staff to be an MRO, MROA, Breath Alcohol Technician (BAT) or Urine Collector under this agreement will be as follows:•Certified to act as a Medical Review Officer (MRO) and/or Medical Review Officer Assistants (MROA). To be qualified to act as a MRO in the DOT drug testing program, you must meet each of the requirements found at https://www.transportation.gov/odapc/part40•All collectors are to carry a valid driver’s license and company identification. •Certified to act as a Breath Alcohol Technician (BAT)/Collector. To be qualified to act as a BAT/Collector in the DOT drug testing program, you must meet each of the requirements found at https://www.transportation.gov/odapc/part40/40-213Certified to act as a Urine Collector in the DOT drug testing program, you must meet each of the Administrative Requirements: (Any updated regulations found in the latest circulars supersedes the descriptions) •Turnaround time for all results should be no longer than one business day from the time the Contractor receives the results from the lab. •All positive results need to be reviewed directly by the MRO and complete a donor interview and receipt of prescription information, if applicable. •To manage our pool of eligible participants: Perform pre-employment testingPerform random selections and testing Return-to-duty testing Oversee follow up programs Post-accident testingReasonable suspicion testing Provide quarterly valid driver’s license record checks •Provide all reports by email attachment that is encrypted: Management Information System (MIS)Certification of Enrollment Selection and selected participantsResult ListFollow-up testing List of employees in system Semi-annual report for Pool and Drug Summary •Manage all files/documents via https://clearinghouse.fmcsa.dot.gov/, a cloud-based solution in accordance with FMCSA requirements. The cloud-based solution shall: Comply with all SOV-ADS policies/procedures and requirements. Seamlessly integrate with all state and federal databases. Provide cloud-based access at various levels.Provide cloud-based access at various locations in order to access required FMCSA Driver Files.Provide current and new supervisors with instructional orientation for using the cloud-based solution. Files shall be archived in accordance with all applicable local, state and federal requirements. •Provide online Computer Based Training (CBT). •Available twenty-four (24) hours a day/seven (7) days a week for emergency response. •Utilize database software that allows the Contractor to manage our employee’s drug screen result records. •Ensure that all required testing percentages are met each quarter and annually:475 VTrans employees which fall under FMCSA rules (50% for Controlled Substances & 10% for Alcohol. •Oversee and track “Follow-Up” testing programs. •Complete annual Management Information System (MIS) reports for each facility and email as a PDF attachment to the Designated Employer Representative (DER).•Ensure all testing is handled consistent with Federal regulations as well as drug and/or alcohol policies. •Immediately contact DER by telephone, in the case of positive results. •Update VTrans on new Federal Regulations pertaining to controlled substance and alcohol use testing requirements.•Maintain all records pertaining to the maintenance and calibration of the Breath Alcohol Testing Machine for calibration of the accuracy of each test in accordance with 49 CFR Part 40, 382.401. http://www.fmcsa.dot.gov/rules-regulations/administration/fmcsr/fmcsrruletext.aspx?reg=382.401