Specifications include, but are not limited to:. Aircraft with passenger capacity as a noted in bid document and must be able to accommodate all baggage and Football Team equipment. Estimated times of departure are shown in the attached schedule and are subject to change resulting from game time changes, television broadcasting, weather, etc. Pricing will include all cost associated with a trip including any state or federal taxes, surcharges, landing fees and airport fees. SDSU prefers cabin-seating arrangements enhanced for transporting athletes, and a first class section, or other area set-aside for larger team members. Each vendor will provide a confirmation of the team schedule including information on or additional cost involved with providing last minute flexibility in arrival and departure times. Vendor will state when, in days, the last change in schedule can be made prior to a flight. NOTE: This has to be negotiable as mentioned in #12 below. We are taking lots of steps to ensure no problems but are dealing with other Universities/teams/ rules that we don’t have control over. Any payment to carrier/charter company must be held in an approved escrow account until trip is completed. Availability of aircraft will be verified, or RFPs will not be considered. In recognition of the volatility in the cost of fuel, SDSU shall pay vendor, or vendor shall pay SDSU, as the case may be, a one-time fuel true-up “after” the last charter has been completed. SDSU will “NOT” pay for any fuel surcharges before trip(s) scheduled departure. For each trip, fuel pricing must be representative of “current” fuel pricing at each destination. NO advance deposits or fees may be required for reservations for travel arranged, no penalty assessed for termination of reservations, and any fees paid must be returned upon termination of reservations. Flight information per attached specifications. PLEASE NOTE, WE WILL CHOOSE BEWTEEN THE TWO OPTIONS FOR THIS GAME!
