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Contracted School Bus Transportation

Publication Date
11/07/2018 05:00 AM EST
Closing Date
12/10/2018 12:00 PM EST
Issuing Organization
Lancaster School District
Solicitation Number

Specifications include, but are not limited to: 1. Familiarization: Each contractor is required to examine the entire proposal plus any issued addendums, including the specifications and attachments, and to become familiar with the routes, schedules, bus stops, traffic conditions, topography, road conditions, locations of schools, including entrance driveways and exits and with all other physical facts pertinent to the performance of the work. 2. Bus Terminal: The current contracts utilizes a bus terminal and fuel pumps located at E.R. Martin School, 2000 Wabank Road, Lancaster, PA 17603. 3. Management of Employees: Personnel furnished by the contractor to perform the functions specified in the contract shall be employees of the contractor. The contractor shall pay all salary, wages, Social Security taxes, federal and state unemployment insurance, and any other tax relating to the employment of such employees. The contractor shall provide all other required management services, including personnel services for licensing, training, supervision, and evaluation that are necessary to carry out the terms of the contract. If there is a change in contractor, the District seeks the opportunity to recommend employees of the current contractor for hire by the new contractor. 4. Supervision: a. The contractor will provide a qualified terminal manager, supervisor and other required employees. The terminal manager should not be responsible for the supervision of bus operations for school districts other than School District of Lancaster without an appropriate compliment of supervisory staff reporting to the terminal manager. The terminal manager and supervisor will be trained and experienced in the supervision of school bus and van drivers. The contractor’s terminal manager and supervisor shall cooperate fully with each District’s designated transportation department to ensure a safe and efficient transportation system. b. The contractor will agree to make the terminal manager, supervisor and staff available to the District for community related inquires upon request and notice by the District. c. The contractor is responsible for the behavior and actions of their employees, particularly with regard to adherence to transportation policies and regulations of the District. Violations of policies and/or regulations by drivers shall be considered violation of those policies and/or regulations by the contractor who employs the driver. Such violations of policies and/or regulations may, at the option of the District, operate as cause for the termination of a contract for the transportation of school students. d. The The contractor agrees to furnish such reports as may be required and at the times designated by the School Board or the District-designated representative. The contractor agrees to provide the District with verification of every requirement for busses/vans and drivers, as outlined by the Pennsylvania Department of Transportation, Pennsylvania Department of Education, and this contract prior to the opening of school or whenever new drivers are used but not limited to valid school bus driver licenses, physical examination cards and criminal background checks. e. The contractor will immediately inform the District’s transportation department in the event of an accident. The contractor and the District will investigate all accidents involving contractor vehicles operated. Every accident report shall include the name and seating location of each person aboard the vehicle at the time of the accident. The accident report will also include all information regarding any possible injuries and information requested by law enforcement personnel. Contractor shall submit a detailed written report to the District transportation department and the Superintendent within 24 hours of an accident. The contractor shall punctually provide additional requested reports. f. The contractor must comply with all rules, policies, and procedures of the District and all legal requirements including the Public School Code, PA Motor Vehicle Code, all regulations adopted by the State Department of Education, the PA Department of Transportation and the U.S. Department of Transportation.

http://www.lancaster.k12.pa.us/financial-information/bids-and-proposals/ (opens in a new window)

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