A. Tax Statements: • Size: 8 1/2" x 11" printed on two-sides (See sample in Appendix A-3) • 3 inches from bottom is the perforation • Laser printed as duplex for both variable and static data • Perforated for return payment stub (horizontal) • Laser printed Tax Statements on 20 lb. paper • Statement must be designed to be mailed in a double window #10 envelope • Printing on statement must conform to all U.S. Postal Service regulations for Automation Mailing Discounts • Print selected information in Delivery Bar Code/OCR in compliance with USPS requirements B. Folding, Inserting, Sorting, and Mailing Tax Statements: • Statements must be folded and inserted into a special window envelope, so that name and address and Delivery Point Barcode are visible and in compliance with U. S. Postal Service specifications for automated processing. • Statement(s) and a #9 return envelope will be inserted into a #10 double window envelope. • Statements must be sorted and packaged in a manner that will minimize the cost of mailing. Sort statements in singles, doubles, triples or more to take advantage of Post Office discounts. • All statements with the same owner and address must be consolidated and mailed in a single envelope or package. In 2024 there were 22,529 second and subsequent pages that were able to be householded. • Mail must be pre-sorted in a manner to take advantage of all discounts offered by the U.S. Postal Service. C. Envelopes Required for Mailing: • Double Window Envelopes #10 – (Approximately 139,350) • Window Envelopes #9 - (Approximately 139,350)
