Specifications include, but are not limited to: ASSISTANT DIRECTOR OF OPERATIONSThe Philadelphia Marathon is seeking proposals from qualified and experienced event producers with knowledge ofoperations and logistics to assist the Operations Director in managing all aspects of planning and production for thePhiladelphia Marathon Race Weekend.Operations DutiesAssist Operations Director in all facets of planning and productionPrepare the Marathon Operational meeting scheduleCreate pre-production and post-production inventory lists for Expo, Race equipment and merchandiseFinalize master Operations equipment checklist for all race areasOrganize and manage RFPs for tenting, equipment, security, signage, and dcorOrganize and manage limited course and start/finish area equipment ordersAssist in ensuring that site erection and tear-down are on schedule for all areasWork with the Marathon Operations Director to ensure the proper amount of all Operations items, i.e. volunteers,signage, post-race food, awards are in place on race dayAssist in oversight of staff to ensure smooth operations of food tent family meeting areas egress points andgear checkSubmission of a detailed wrap-up report including key observations, receipts, invoices, contracts, and allsupporting documents obtained during the course of workDesign and Edit preliminary maps of course and Start/Finish area to be finalized by graphic design company forprint and web.Conduct preliminary course measurements for full, half, 8K and Kids Run using Mapping SoftwareGather all information from consultants to create a master Operations binder for the race, and from it, create amaster Operations Timeline.Oversee the EMS operations with direction from the Operations DirectorAttend pre-race site walks as neededWork with graphic designer on signage, credentials, and banner lay-outs in time for sourcing, price negotiation,and delivery of materials for check-in, then distribution to site
