1. Act as an agent of the Department of Streets. All project correspondences except contractual issues are directed to the Project Manager. The Department of Streets provides final decisions and directions for resolution and response. 2. Monitor and document all activities and issues to ensure that the project proceeds on time. 3. Schedule and conduct project meetings including preparation of agendas and minutes. 4. Participate in regularly scheduled project status meetings at which the Department of Streets and Project Manager discuss such matters as job progress, procedures, cost, disputes/claims, and scheduling. Such meetings may be called or scheduled more or less frequently, or on an emergency basis, if necessary, as determined by the Department of Streets. Keep and distribute minutes of such meetings. 5. Coordinate with City, State, and Federal agencies. 6. Participate in community relations. Provide public information and graphics. Provide assistance to the Department of Streets for the maintenance of web pages. 7. Monitor all environmental issues including but not limited to noise, vibration, air, and water quality. 8. Coordinate and resolve all traffic related issues with the Department of Streets 9. Coordinate shop drawing reviews with the designer. 10.Establish lines of authority with standards for consistent communication procedures in order to carry out the overall project. 11.Requests for Information/Design Revisions/Contract Change Orders – Review each in a timely manner and respond and process accordingly. Submit written recommendations to the Department of Streets and negotiate change orders, with final terms and price subject to Department of Streets approval. 12.Review and evaluate construction contractors’ requests for payment. Prepare and process progress, semi-final, and final pay estimates in accordance with standard procedures and contract requirements. PennDOT’s ECMS system will be used for the construction project. 13.Notify DOS project engineer upon receipt of notification of potential claim or dispute. Investigate circumstances and recommend merits or resolutions to the Department of Streets. Maintain files on each potential claim or dispute, resolved and unresolved. 14.At the direction of the Department of Streets, assemble pertinent background information, analyze the merits of the claim or dispute, and recommend to the Department of Streets the merit or entitlement, if any. Prepare estimates of entitlement, if appropriate, and assist the Department of Streets in negotiating settlement. 15.Provide PennDOT certified inspectors for all transportation disciplines to monitor and oversee the work of the construction contractors and the quality of materials installed to determine conformity with their respective contract requirements and/or specifications. 16.Provide full-time on-site administration of the project without assuming the construction contractor’s obligations pertaining to means, methods, quality, and progress of work or safety. 17.Inspect the materials and equipment being incorporated into the work. Review materials to visually verify that they are handled, stored, and installed properly and that they are in compliance with the plans and specifications of the project. 18.Upon substantial completion of the construction contractors’ work, prepare, jointly with the construction contractor(s), a list of incomplete or unsatisfactory items and monitor the correction and completion of the work. Assist the Department of Streets in conducting inspections to determine whether the work is substantially complete. 19.Prepare a set of marked-up drawings indicating the as-built conditions for completed projects; and, 20.Monitor contract closeouts to ensure receipt of all deliverables, finalization of all contract modifications, and determine final quantities for final payment. Prepare and process certificates of final inspection/acceptance certificates of completion, where required, and final payment releases.
