A. BARE GROUND a) GENERAL INFORMATION This item should be bid as a per acre spraying scenario based on the acreage estimates provided within these specifications. This is an end-result spray program; payment will be made as described in the measurement and payment section of these specifications. This roadside herbicide application service work shall start on the first Monday in April of each year and be completed no later than June 15th of each year. This work shall include the spraying of guiderails from the edge of pavement to one foot behind the guiderail. This work also includes spraying of joints, cracks in concrete traffic islands, concrete medians, divisors, barrier walls, curb areas, pup walls, signposts, delineators, and at other areas where any vegetation is objectionable. Herbicide application must be made directly to pavement joints and cracks at a width not to exceed six inches. b) MATERIALS The contractor is to supply all herbicides for end-result work. Materials are incidental to the work performed. No additional payment will be made for materials. PennDOT is legally bound to using DEP approved pesticides (See Attachment 12, PennDOT Herbicide List). Adding additional herbicides to the list can only be taken under consideration at the end of each calendar year. Contractors who want PennDOT to consider materials not on the list must: (a) Provide by December 1st for use the next growing season. Contractors will have to provide justification for adding alternative herbicides according to the language of the NPDES permit to DEP through the DRSII and obtain written approval from the DRSII and BOMO. (b) Materials for the current year’s list must already be on the current list. c) PAYMENT Beginning and ending dates for this work will be determined by the DRSII. Upon completion of treating the designated routes, the Contractor may invoice for seventy percent (70%) of the Lump Sum line-item unit cost rounded to the nearest whole number. While invoicing is lump sum, an Electronic Form M-609 is still required to be submitted daily. The contractor can request an additional fifteen (15%) percent payment after July 31. Payment will be approved if an inspection determines that ninety (90%) percent control has been obtained for all targeted areas. All payments will be based on herbicide application service. No payments will be made for time used on herbicide mixing or the calibration of equipment. No payments will be made for travel time from one county to another county. No payments will be made for down time due to equipment failures. The contractor can request the final fifteen (15%) percent payment after August 31. Payment will be approved if an inspection determines that ninety (90%) percent control has been obtained for all targeted areas. The contractor must re-treat any areas as necessary where the 90% percent control was not achieved at the Contractor’s expense. B. BROADLEAF & BRUSH a) GENERAL INFORMATION This item should be bid as a per HOUR spraying scenario based on the acreage estimates provided within these specifications. This is an end-result spray program; payment will be made as described in the measurement and payment section of these specifications. This roadside herbicide application service work shall start no later than July 1st of each year and be completed no later than August 15th of each year. The contractor shall provide all necessary labor, equipment, lubricants, fuels, herbicides, and other materials to complete the work as described in the following: Interstate, Limited Access Highways, and Ramps: This work is for the application of herbicides to broad leaf vegetation on PennDOT’s legal right-of-way along these highways. This work also includes herbicide application on joints, cracks in concrete traffic islands, concrete medians, divisors, curb areas, and at other areas where any vegetation is objectionable. The herbicide application is to also include all interchange entrance and exit areas of these highways. Specific highways and areas to receive this herbicide application will be provided by PennDOT each year. b) MATERIALS The contractor is to supply all herbicides for end-result work. Materials are incidental to the work performed. No additional payment will be made for materials. PennDOT is legally bound to using DEP approved pesticides (See Attachment 12, PennDOT Herbicide List). Adding additional herbicides to the list can only be taken under consideration at the end of each calendar year. Contractors who want PennDOT to consider materials not on the list must: (a) Provide by December 1st for use the next growing season. Contractors will have to provide justification for adding alternative herbicides according to the language of the NPDES permit to DEP through the DRSII and obtain written approval from the DRSII and BOMO. (b) Materials for the current year’s list must already be on the current list. c) PAYMENT Begin the work no sooner than June 15TH and end the initial treatments no later than August 15TH. Prior written permission must be obtained from the DRSII to vary from these dates. Upon completion of treating the designated routes, the Contractor may invoice for seventy percent (70%) of the hourly line-item unit cost rounded to the nearest whole number. The contractor can request the final thirty (30%) percent payment after October 1st. Payment will be approved if an inspection determines that ninety (90%) percent control has been obtained for all targeted areas. The contractor must re-treat any areas as necessary where the 90% percent control was not achieved at the Contractor’s expense. Electronic Form M-609 (Daily Roadside Activity Report) shall be prepared daily by the contractor’s foreman or representative. All payrolls and invoices shall be correlated with the M-609 report and processed through the County Maintenance office. A computer printed daily report MUST BE LEGIBLE and be attached to each M-609 form. Failure to attach a legible copy of the computer printed daily activity may result in delay or loss of payment for services provided for that date. Computer or printer failures must be reported to the District Roadside Specialist II immediately. All work shall cease until the equipment issue is corrected unless otherwise directed by the District Roadside Specialist. A “Confirmation of Service” (form OS-501) must be submitted to PennDOT referencing specific M-609 forms and designate the specific line items from the purchase order for which the services were based. This form will constitute an invoice and will be paid on a weekly basis. Failure to provide the specific line items for which the services were based on the OS-501 documentation will result in invoices being returned to the contractor and delay of payment for work completed. All payments will be based on HOURS of herbicide application service. No payments will be made for time used on herbicide mixing or the calibration of equipment. No payments will be made for travel time from one county to another county. No payments will be made for down time due to equipment failures.
