Project Scope: The selected vendor will be responsible for implementation of a Cloud-based/SaaS HRIS solution to provide the following services: o General Requirements: ▪ Must support Core HR functions including: • Payroll • Benefits Management • Time Entry/Tracking • Performance Management • Application Tracking and Hiring/Position Management o Onboarding o Separation management o Organizational Charts • Reporting/Business Intelligence Dashboards o Automated IPEDS reporting o Audits and reports on changes to employee data for verification o Support Ad Hoc and custom report generation ▪ Must include data migration and implementation support and customizations. Describe what services you provide to help transition from one HRIS to another. ▪ The HRIS user interface must be intuitive and easy to learn. ▪ The pricing proposal must include all costs including implementation, configuration, integration, support, training, storage, and other available add-ons/upgrade options. ▪ The platform should adopt a mobile-first self-service design approach, ensuring optimization for mobile use and enabling users to engage with the HRIS anytime, anywhere. ▪ Must have an off-the-shelf analytics engine as part of the standard offer with dashboards and custom report generation options. Additional Requirements: The proposed solution must also meet the following requirements: ▪ Fully Cloud-based infrastructure, Software-as-a-Service (SaaS) solution hosted on a reliable, secure, and scalable infrastructure. ▪ High availability and reliability to ensure uninterrupted operations including air-gapped and immutable backups and disaster recovery strategies. Include details on how often data is backed up and how far back data can be restored. ▪ Data security measures compliant with industry standards and regulatory requirements including but not limited to role base security, encryption at rest and in transit, and MFA protected access. ▪ Solution must also meet FERPA, GLBA Safeguards Rule, ADA & accessibility compliance, SOC2, and PA State and Federal Requirements. ▪ Integration capabilities with existing systems and applications including but not limited to two-way integration with Ellucian Colleague SIS/ERP (currently the on premise Unidata version of Colleague but this could change to Colleague SaaS in the future) system and must offer API integrations to other third-party software. ▪ SLA with agreed upon response times based upon severity/prioritization of impact. ▪ Secure Single Sign On (SSO) options with MFA including M365 login integration or Ellucian Ethos. ▪ Training Services – include details on all training options during and after implementation. ▪ Must be compliant with the latest legal ADA accessibility and accommodation requirements. ▪ Maintenance, Service, and Support – include details on all services available during and after implementation.
