Scope of Work The scope of work shall include at a minimum the following: The selected consultant will be responsible for developing and implementing a unified set of internal fiscal procedures, for both a two-person and three-person fiscal department, covering the entire grant lifecycle, including but not limited to: • Pre-award Activities: o Grant application review and feasibility assessment. o Budget preparation and approval processes. o Cost allocation and eligibility determination. • Post-award Activities: o Grant setup and activation. o Expenditure tracking and documentation. o Drawdown and reimbursement procedures. o Financial reporting and compliance with grantor requirements. o Grant closeout and retention of financial records. • Specific Focus Areas: o Compliance with HUD regulations (e.g., procurement, fair housing, duplication of benefits). o Compliance with specific State and County grant requirements. o Development of internal controls to prevent fraud and misuse of funds. o Implementation of accounting systems and software best practices for grant tracking and reporting. o Development of training materials and workshops for staff on new procedures. o Establishing an effective grants policy that aligns with organizational goals and ensures consistency in accepting and managing grants.
