PERFORMANCE WORK STATEMENT (PWS)
FOR
CALIBRATION AND REPAIR OF ENVIRONMENTAL TEST CHAMBER
1.0 General:
1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and
other items and non-personal services necessary to perform calibration, preventive maintenance, and nonemergency
/ emergency repair on a Cincinnati Sub-Zero, Model Number WM-33750-<6>MP4-30-30-S/RC,
Serial Number 14506 environmental test chamber. The environmental test chamber is 34,000ft3 and is located at
the Letterkenny Army Depot (LEAD) Test Site Building 403. The contractor shall perform as defined in this
PWS, except as specified in Section 3.0 as Government Furnished Property or Services.
1.2 Background: Calibration, preventive maintenance, non-emergency and emergency repair are necessary to
utilize the environmental test chamber effectively on the Patriot program and requires maintaining calibration to
NIST/ISO/IEC Standards.
1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base Year of 12 months and two
(2) 12-month option years. The Period of Performance reads as follows:
1.3.1 Base Year: 11 Apr 2022 to 10 Apr 2023
1.3.2 Option Year One: 11 Apr 2023 to 10 Apr 2024
1.3.3 Option Year Two: 11 Apr 2024 to 10 Apr 2025
1.4 General Information:
1.4.1 Quality Control (QC): The Contractor shall adhere to ISO/IEC 17025:2017. The contractor shall develop and
maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor
shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The
contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the
contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical
Exhibit 1, Performance Requirements Summary.
1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in
accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the
Government must do to ensure that the contractor has performed in accordance with the performance standards. It
defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality
level(s) (defect rate(s)).
1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not be required to
perform services nor deliveries to the depot on these days, but shall be required to work entirely on
Saturday/Sunday (weekends) and alternating Friday / Saturday / Sunday weekends to minimize employee exposure
to airborne particulates disturbed during the abatement processes. Due to variable schedules depending on building
numbers, those without a second shift are able to be accessed for contractor work after 15:30. This schedule to be
coordinated with LEAD COR.:
1.4.3.1. New Year’s Day
1.4.3.2. Martin Luther King, Jr.’s Birthday
1.4.3.3. President’s Day
1.4.3.4. Memorial Day
1.4.3.5. Juneteenth
1.4.3.6. Independence Day
1.4.3.7. Labor Day
1.4.3.8. Columbus Day
1.4.3.9. Veteran’s Day
1.4.3.10. Thanksgiving Day
1.4.3.11. Christmas Day
1.4.3.12. When an observed holiday falls on a Saturday and Sunday, the Depot regularly schedules a closure on the
corresponding Monday or Friday.
1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 06:30 - 15:45,
Monday – Thursday, and 06:30 - 14:45 on our scheduled Friday, except on recognized US holidays or when the
Government facility/installation is closed due to local or national emergencies, administrative closings, or similar
Government-directed facility/installation closings. Performance shall be at the Test Site Building 403
Environmental Test Chamber Letterkenny Army Depot. The contractor shall at all times maintain an adequate work
force for the uninterrupted performance of all tasks defined within this PWS when the Government
facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind
that the stability and continuity of the work force are essential.
1.4.5 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with
applicable installation, facility and area commander installation/facility access and local security policies and
procedures (provided by government representative). The contractor shall also provide all information required for
background checks to meet installation access requirements to be accomplished by installation Provost Marshal
Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal
identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection
Condition (FPCON) change, the Government may require changes in contractor security matters or processes.
1.4.6 Security, Safety, and Fire Protection: All work shall comply with LEAD safety manual 385-1. The
equipment and the installation shall also meet all the safety criteria set forth in OSHA 1926.501, NEC, NFPA 33
and ANSI/ASSE Z359.
1.4.7 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the
close of each work period, Government facilities, equipment and materials shall be secured.
1.4.8 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring
access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training
within 30 calendar days after contract start date and within 30 calendar days of new employees commencing
performance. The contractor shall submit certificates of completion for each affected contractor employee and
subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days
after completion of training. AT level 1 awareness, training is available at
https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf.
1.4.9 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an
Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local
developed training will be used to inform employees of the types of behavior to watch for and instruct employees to
report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar
days of contract award and within 30 calendar days of new employees commencing performance. The contractor
shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the
contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH
training is available on the Letterkenny Army Depot homepage – http://www.letterkenny.army.mil/iwatch.html;
select "Contractor AT/OPSEC Resource."
1.4.10 OPSEC Training: OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and
associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their
reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected
contractor employee and subcontractor employee, to the COR and the contracting officer, within 15 calendar days
after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage –
www.lead.army.mil
1.4.11 Badges: Identification badges shall be issued for admittance of personnel before performing work or service
on this contract. The identification badge is the property of the US Government and shall be returned upon
termination or demand. The contractor/vendor shall ensure all badges issued to employees are returned to the
Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or
on expiration, which occurs first. The badge room is located in Bldg 2, phone # 717-267-5301. Hours of operation
are 7:30 AM to 3:30 PM, Monday thru Thursday, exclusive of Federal Holidays.
1.4.12 Conservation of Utilities: The contractor shall instruct employees in utilizing conservation practices.
The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the
water faucets or valves after using the required amount.
1.4.13 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating
any equipment used in the performance of this contract. NOTE: The Government does not provide training to
contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed,
certified and qualified for the position in which they will be serving. The contractor shall submit with the solicitation a
certificate or license certifying that the vendor is a certified and or licensed repair location for the manufactures listed
in this PWS.
1.4.14 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award
conference convened by the Contracting Officer in accordance with Federal Acquisition Regulations Subpart 42.5.
The Contracting Officer, Contracting Officer Representative (COR), and other Government personnel, as
appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings,
the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and
the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve
outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost
to the Government.
1.4.15 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this
contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be
designated in writing to the Contracting Officer. The CM or alternate shall have full authority to act for the
contractor on all contract matters relating to daily operation of this contract.
1.4.16 Special Qualifications: The contractor shall have a calibration system certified to ISO/IEC 17025:2017
applicable to electrical calibration of thermocouple indicators & indicating systems, electrical calibration of
RTD indicators & indicating systems, temperature, and relative humidity.
1.4.17 Identification of Contractor Employees: All contact personnel attending meetings, answering Government
telephones and working in other situations where their contractor status is not obvious to third parties are required
to identify themselves as such to avoid creating an impression in the minds of members of the public that they are
Government officials. The contractor shall also ensure that all documents or reports produced by contractor
personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.
1.4.18 Contractor Travel: The contractor shall travel to Test Site Building 403 Environmental Test Chamber,
Letterkenny Army Depot during the performance of this contract to provide all labor, materials, services, tools and
equipment required for the annual calibration, preventive maintenance, non-emergency repairs and emergency
repair of the Environmental Test Chamber. The contractor shall be authorized travel expenses consistent with the
substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All
travel requires COR recommendation for approval and authorization by the KO prior to travel arrangements being
made.
1.4.19 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work
under this contract may receive, have access to or participate in the development of proprietary or source selection
information (e.g., cost or pricing information, budget information or analyses, specifications or work statements,
etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.
The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may
result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.
The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the
event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may
affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in
subsequent contracted requirements which may be affected by the OCI.
1.5 Safety
1.5.1. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS
18001 or ISO 45001 certified.
1.5.2. LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at
https://www.letterkenny.army.mil/PDF/385-1.pdf
1.5.3. It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.
1.5.4. All on site work at LEAD shall be completed in accordance with applicable OSHA, DOD, DOT, Army, and
LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors
performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards,
and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor
to be familiar with all applicable standards prior to starting work. Additionally, the contractor shall make themselves
familiar with and comply with LEAD's local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.
1.5.5. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact
their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel
determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that
personnel may resume work.
1.5.6. All contractor supervisors and employees shall read and be knowledgeable of the governing SOP(s) prior to
signing the SOP(s) and starting the operation.
1.5.7. All contractor personnel shall wear the appropriate PPE (eye protection, hearing protection, safety shoes, fall
harness, hard hats etc) when in the following work areas: industrial buildings, at construction sites, test sites and test
facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant
equipment/items.
1.5.8. The contractor shall comply with reporting requirements of 29 CFR Part 1904, AR 385-40 and APGR 385-4,
and shall report accidents resulting in injury or death and accidents resulting in damage to Government property,
supplies, and equipment to the COR promptly of the occurrence.
1.5.9. In case of injury/accident, the contractor shall complete a safety investigation report and submit it to the
COR Office with a copy to the LEAD Safety Office.
1.6. Environmental:
1.6.1 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable
federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army
regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations
and policies. Contractor shall immediately report any conflicts between applicable federal, state, local
environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any
specifications within this contract to the Contracting Officer Representative (COR), as well as to the Chief,
Environmental Management Division (EMD).
1.6.2 Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive
Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide
(https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable-Procurement.docx) for
acquisition of building materials and products and select materials that have a long life cycle; the least toxic
materials; recyclable materials; materials that are resource-efficient; recovered materials; bio-based materials;
materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing
the least pollution during their manufacture, use, and reuse, to the extent possible. No acutely toxic materials,
polychlorinated biphenyls (PCBs), formaldehyde, asbestos containing materials, asbestos compounds, or fragile or
brittle materials, shall be procured or furnished unless specifically approved by the procuring activity. No Class 1
ozone depleting compounds (ODCs) or equipment requiring such substances, even if contained in a closed looped
system, shall be procured or furnished for use at government installations. No Class 2 ODCs or equipment requiring
such substances shall be procured or furnished for use unless specifically approved in writing by the procuring
activity.
1.6.3 Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation
work site environmental regulatory inspections and/or investigations into noncompliance, and fully
cooperate with such inspections/investigations by providing the appropriate records and documentation.
Environmental regulatory agencies are authorized by law to inspect any work site for environmental
compliance with regulatory requirements. The inspection will only require the work site Environmental
Compliance Designee, or supervisor/manager to answer questions and/or escort the inspector to specific
work site areas with the potential to affect environmental quality. If an inspection is conducted, it will not
stop or disrupt ongoing contract activities, except, if the Contractor is requested by the regulatory inspector,
the Contractor shall correct any regulatory problems during the inspection to the extent possible. Any
regulatory inspections and their outcomes shall be communicated to the COR and to the Chief of the EMD
or their appointed backups. Typical environmental work site inspections are conducted in less than 30
minutes with an approximate frequency of one inspection every two months. More frequent inspections
may be required at the installation level and some may also require a close-out inspection prior to the
Contractor vacating the work site. Inspections will focus on hazardous material management, solid and
hazardous waste accumulation and disposal, Pollution Prevention (P2), air quality, and waste water
management, to include storm water requirements. Contractor shall obtain the Environmental Compliance
Checklist from the EMD at the start of the contract performance period.
1.6.4 Reporting Noncompliance: Contractor shall immediately report any nonconformance or noncompliance
with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or
policies, as well as any actions taken to address and correct the noncompliance, to the COR and Chief of the
EMD, or their appointed backups in their absence.
1.6.5 Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste
that is generated through their contracted work, and which cannot be recycled, to an approved and permitted
off-post disposal facility.
1.6.5.1 Submit in writing the quantities of waste removed and quantities recycled to the Chief of the EMD or
designee on a monthly basis and at the expiration of the contract. The submittal shall include the date of
disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and each of the
quantities of materials disposed of and recycled by weight.
1.6.5.2 The Contractor shall establish a program to promote cost-effective waste reduction in all operations
and facilities covered by the contract. This includes collection, separation, and processing products or other
materials recovered from solid waste streams for use in the form of raw materials.
1.6.5.3 The Contractor shall make maximum effort to reduce and prevent waste and comply with Executive
Order 13693 and the installation's waste management requirements. Upon completion of the contracted work,
the Contractor shall conduct final clean-up of the work site, containerize any debris, and haul it away for
appropriate disposal at no additional cost to the government. The COR or an EMD Representative shall be
contacted for approval of the final clean-up work.
1.6.6 Generation of Hazardous Waste: Contractor shall abide by the guidelines stipulated in LEAD EMSP
21-17, Waste Management and shall assign all hazardous waste management responsibilities to the appointed
ECD. Contractor shall contact the Chief of the EMD to obtain technical assistance from the installation's
Hazardous Waste Program Manager who will assist the ECD with achieving and maintaining compliance
with hazardous waste storage and disposal requirements. The EMD will provide hazardous waste drums for
the Contractor to containerize hazardous waste generated through the contracted work. Where liquid
hazardous waste is to be stored, the Contractor shall provide appropriate secondary containment and ensure
containers are properly bonded and grounded where the chemical waste requires it. In addition, the Contractor
shall be responsible for maintaining an appropriate spill response and control kit at all times. All spills are
reportable and shall be coordinated with the COR and the Chief of the EMD. Contractor shall accumulate
hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation,
or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulations or policies.
The Government is responsible for removal of all hazardous waste. Contractor shall contact the Hazardous
Waste Program Manager for assistance. The Contractor shall provide a 24-hour notification to the Hazardous
Waste Program Manager or designee that hazardous waste containers are ready for pick up and turn in by the
EMD. The EMD will remove and dispose of manifested hazardous waste generated by contract activities
from the installation to an approved, off-post, permitted hazardous waste disposal facility. The Contractor
shall coordinate appropriately with the COR and the Hazardous Waste Program Manager the management of
all hazardous waste to include profiling and final disposal. The Contractor shall perform a daily walk-through
to ensure all hazardous material and all hazardous waste is properly secured and segregated by compatibility.
Contractor shall reference section 5 of this checklist to ensure compliance with Federal, State and local laws
and regulations.
1.6.7 Use of Hazardous Materials: Contractor shall contact the Chief of the EMD to obtain technical
assistance from the installation's Safety Division Chief who will assist the Contractor with achieving and
maintaining compliance with hazardous materials management guidelines, to include requesting and
obtaining an Hazardous Materials Approval Group (HMAG), labeling, storage, secondary containment, issue,
use, and disposal requirements. Contractor shall submit to the COR or Chief of the EMD a hazardous
material inventory for any materials to be used in the performance of the contracted work. The hazardous
material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180
consecutive days and 15 days prior to commencement of work for contracts requiring under 180 days of
consecutive work. The inventory list shall contain the hazardous material type and maximum quantities of
materials anticipated to be used and stored on-site. The hazardous material shall be properly identified and
labeled to include any applicable identification number, such as National Stock Number or Special Item
Number and include any applicable hazardous materials management guidelines found on EEJ-010,
Hazardous Materials Management; LEADR 385-1, Chapter 10 and all applicable hazardous communication
(hazcom) requirements or as required. Contractor shall ensure all hazardous materials are properly secured
and segregated by compatibility and kept under his or her control at all times. No expired hazardous materials
shall be used or stored at the installation. Where applicable, and prior to bringing or removing hazardous
materials on, at, or from the facilities where the contracted work is to be performed, the Contractor shall
submit copies, preferably in electronic form, of Global Harmonization System (GHS) compliant Safety Data
Sheets (SDSs) for all hazardous materials used and stored on-site during performance of the contract.
Contractor shall not supply or deliver any hazardous materials or chemicals to an AMC installation that are
listed on EPA toxic chemical list without prior written approval from Chief of the EMD. During the
performance of the contracted work, the Contractor shall ensure that hazardous material containers remain
under the control of the user at all times and that containers are properly closed when the material is not in
use. The Contractor shall not bring into a government installation any non-approved hazardous materials for
use in the performance of their work. Where liquid materials are to be stored, the Contractor shall provide
appropriate secondary containment. Upon completion of the contracted work, the Contractor shall conduct
final clean-up of the work site, containerize any hazardous material/waste debris, and coordinate with the
EMD for pick up and turn in for disposal. Any unused hazardous material and any non-ozone depleting
substances or refrigerants brought in by the Contractor shall be recovered and removed from the installation
by the Contractor prior to vacating the work site.
1.6.8 Prevention of Spills: The Contractor shall follow LEAD's Integrated Contingency Plan (ICP) which
includes the Spill Prevention, Control, and Counter Measure Plan (SPCCP) Plan and reference the LEAD
SPCCP and ICP if transporting, processing, storing, or in any way managing hazardous waste, hazardous
material, petroleum-oils-lubricants, or other restricted items. The Contractor shall ensure secondary
containment is in place any time liquid materials are stored on-site and shall provide his or her own spill
response supplies and have them readily available at each work site. In case of a spill, the person in control of
the spill site, or their designated representative, shall take appropriate action to protect workers and
bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and
immediately contact the installation Fire and Emergency Services (Fire Department) by dialing 911, the COR
and the Chief of the EMD. Contractors storing 1,320 gallons or more of any oil-based product in an
aboveground storage tank at a construction site shall follow LEAD's ICP. The Contractor shall immediately
respond to actual emergencies and accidents, prevent or mitigate associated adverse environmental impacts,
and contact the installation's Fire and Emergencies Services.
1.6.9 Corrective Action for Noncompliance: Contractor shall take immediate corrective action when given
a verbal or written notice of environmental noncompliance or nonconformance by the COR or the Chief of
the EMD. Failure or refusal by the Contractor to comply promptly may be grounds for the Contracting
Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped
immediately until satisfactory corrective action has been taken by the Contractor.
1.6.10 Universal Waste / e-Waste Management: Universal waste including, but not limited to, some
mercury containing building products such as fluorescent lamps, mercury vapor lamps, high pressure
sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and
consumed electronic devices, shall be managed in accordance with applicable environmental law and
installation instructions. The Contractor shall coordinate the management of these types of waste with the
COR and the Chief of the EMD.
2.0 Definitions and Acronyms:
2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to
the government. The term used in this contract refers to the prime.
2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate
contracts, and make related determinations and findings on behalf of the government. Note: The only individual
who can legally bind the government.
2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government
designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the
scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as
long as that direction is within the scope of the contract, does not constitute a change, and has no funding
implications. This individual does NOT have authority to change the terms and conditions of the contract.
2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with
the Performance Work Statement.
2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such
as meeting minutes or reports.
2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be
required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel
are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm
commitment from the persons that are listed in the proposal.
2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.
2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by
the Contractor are performed according to acceptable standards.
2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying
the surveillance methodology to be used for surveillance of contractor performance.
2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an
end product or service shall meet contract requirements.
2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not
have privacy of contract with the subcontractor.
2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.
2.1.13 WORK WEEK. Biweekly a total of 80 hours, Monday thru Friday the first week and Monday thru Thursday
the second week, complying to the Government’s work schedule unless specified otherwise.
2.2 Acronyms
AFARS Army Federal Acquisition Regulation Supplement
AR Army Regulation
CFR Code of Federal Regulations
CMM Coordinate Measuring Machine
CONUS Continental United States (excludes Alaska and Hawaii)
COR Contracting Officer Representative
COTS Commercial-Off-the-Shelf
DA Department of the Army
DD250 Department of Defense Form 250 (Receiving Report)
DD254 Department of Defense Contract Security Requirement List
DFARS Defense Federal Acquisition Regulation Supplement
DOD Department of Defense
FAR Federal Acquisition Regulation
KO Contracting Officer
OCI Organizational Conflict of Interest
ODC Other Direct Costs
OEM Original Equipment Manufacturer
PIPO Phase In/Phase Out
POC Point of Contact
PRS Performance Requirements Summary
PWS Performance Work Statement
QA Quality Assurance
QAP Quality Assurance Program
QASP Quality Assurance Surveillance Plan
QC Quality Control
TE Technical Exhibit
3.0 Government Furnished Property, Equipment and Services:
3.1 General: The Government will provide the facilities, equipment, materials, and/or services listed below:
3.1.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support
outlined in this PWS.
3.1.2 Equipment: NONE
3.1.3 Materials: NONE
3.1.4 Services: NONE
3.1.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of
duties outlined in this PWS.
4.0 Contractor Furnished Property, Equipment and Services: Except for those items specifically stated to be
Government-Furnished in Section 3.0 above, the contractor shall furnish everything required to perform
these services.
5.0 Requirements:
5.1 CALIBRATION: The Contractor shall provide all labor, materials, and equipment required for the annual
calibration of the Environmental Test Chamber. The contractor shall calibrate all aspects of the control system to
include the heating and cooling system controller, chart recorder, temperature safety sensor, humidity sensor,
and oxygen sensor. The calibration shall take place at several different temperature points at 25% intervals from
0 to 100% of the rated max and min temperature. The contractor shall provide updated National Institute of
Standards and Technology (NIST) traceable calibration certificate upon accurate completion of calibration. The
contractor shall replace all OEM calibration stickers on the unit. The Environmental Test Chamber shall be
calibrated to ISO/IEC 17025:2017 standards.
5.1.1 MODEL WM-33750-(6)MP4-30-30-S/RAC Serial Number: 06-WM14506
5.1.2 Contractor shall provide a calibration report for the annual calibration of the Environmental Test Chamber.
5.2 ANNUAL INSPECTION AND PREVENTIVE MAINTENANCE (PM): In addition to the annual calibration
the contractor shall perform an annual inspection and preventive maintenance on the environmental test chamber.
During the annual inspection and preventive maintenance the contractor shall clean the interior of the cooling
packages to include the piping and condensers. The preventive maintenance checks shall include; electrical line
voltages, electrical connections, low stage compressor current, high stage compressor current, air heater current, air
circulator current, air circulator rotation, contactors and relays; Humidity System, drain/flush and clean generator,
check float adjustment, check recirculation system, flush lines and screens; Cascade Refrigeration System,
compressor oil pressure, compressor oil levels, system leak test, compressor discharge temperature and operations
check; Overall operational check; vibration test.
5.3 PM REPORT: At the end of each preventive maintenance visit, the contactor shall provide the COR with a
written report within 10 days. The written report shall contain the following:
a. General condition
b. Status of each cooling package
c. Pressure readings
d. Repairs Needed: List of required parts, part number and nomenclature. Cost breakdown of parts and labor.
e. Repairs Completed: Cost breakdown of parts and labor
f. Fire and Safety Violations: Location of violations. Cost breakdown of parts and labor to correct.
g. Electrical Code Violations: Location of violations. Cost breakdown of parts and labor to correct. h. Corrective
Action Statement
i. Estimated repair time: Estimated time for parts to be received and installed.
5.4 EMERGENCY REPAIR: Contractor shall provide emergency repair support for the environmental chamber.
5.4.1 The contractor shall return emergency repair service calls within 8 hours.
5.4.2 The contractor shall dispatch a service technician on site within 48 hours of the emergency repair service call.
5.4.3 Repairs identified by emergency diagnostic services shall be coordinated with the COR and the KO, who shall
authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates
with the LEAD COR.
5.5 NON-EMERGENCY REPAIR: Contractor shall provide non-emergency repair support for the environmental
chamber.
5.5.1 The contractor shall return non-emergency repair service calls within 24 hours.
5.5.2 The contractor shall dispatch a service technician on site within 2 weeks of the non-emergency repair service
call.
5.5.3 Repairs identified by non-emergency diagnostic services shall be coordinated with the COR and the KO, who
shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival
dates with the LEAD COR.
5.6 SERVICE PARTS: Contractor shall provide new OEM repair parts as required for emergency repair, nonemergency
repair, preventive maintenance, and calibration of the environmental test chamber. The COR shall
approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under this
Performance Work Statement. Repair parts shall be billed as actual.
5.6.1 Prior to the installation of the repair parts an original invoice for the parts must be provided to the COR.
The COR will provide the invoice to the KO for approval.
5.7 REPAIR RESOLUTION: The contractor shall be contacted when/if the COR determines that any part of the
environmental test chamber services require maintenance support. If the COR has determined that the contractor
has not repaired test chamber equipment back to operational condition in a timely manner or an ongoing problem
continues to re-occur without resolution, the contractor shall bring in an OEM technician or an OEM trained
technician to correct the failure. OEM labor shall be billed as actual per the Repair Resolution CLIN instructions.
Funding for OEM labor will be allocated on individual delivery orders.
5.8 WARRANTY of Parts/Materials: A standard commercial warranty shall be furnished with all replaced
parts/materials. The warranty shall cover all workmanship and parts/materials.
6.0 Applicable Publications: Publications applicable to this PWS are listed below:
6.1 International Organization for Standardization (ISO) 17025:2017 – General requirements for the competence
of testing and calibration laboratories. (Copies may be obtained at www.iso.org//)
6.2 Letterkenny Army Depot (LEAD)
6.2.1 LEAD-R 385-1 - LEAD Safety and Occupational Health Program
6.2.2 LEAD-P 385-4 – Security – Maintenance of Order
