All correspondence must be made through the Vendor Portal. Specifications include, but are not limited to: The Project will require a Programming Study to establish library requirements, a Physical Needs Assessment for the existing conditions, Design & Construction Documentation, Bid Services, and Construction Administration. The Architect will need to provide the following deliverables: A Programming Study including: Definition of program goals with input from Montgomery County Discussions with stakeholders including Montgomery County, MCNPL, and local community to define specific needs Development of a report including executive summary, documentation of methodology, data analysis, design directives, and implementation plan Preparation of budget Physical Needs Assessment: Inspection of existing conditions Report detailing condition and recommendations by building and site component Work with the Owner and Construction Manager to incorporate the Lean construction concept of Target Value Design (TVD) or “designing to a target cost”. TVD requires the establishment of a Target Cost by the team (specifically including Owner) at the start of a project; the team then cannot exceed that cost without Owner approval and uses various techniques to meet it. By working with the CM to continually model the current cost of the project and its subsystems and designing to the target, rework due to cost overruns is avoided. If, following the 90% pricing exercise, the project is not within budget, the awarded firm will be responsible to assist in value engineering the project and documenting the accepted alternatives at no additional cost. Using these techniques, collaboratively establish target schedule and budget, based on functional, TCO and life cycle criteria. Work with the CMa on the constructability, schedule and budget compliance of the design and, following constructability reviews, make any necessary modifications as a result of the review. Full architectural and engineering design. Provide schematic and design development drawings in phases and present for the Owner’s review and approval, then create detailed architectural/engineering construction drawings (CDs) that will serve as the basis for multi-prime bidding and construction. Because as-built documentation of the existing building is limited, the Architect must confirm and supplement the existing conditions documentation to provide a complete basis for its design. Manage and support public participation in the programming and design process. The Architect is responsible for all architecture, interior design and engineering services required for the building determined as necessary at any point during programming, assessments, design, permitting, and construction. In addition to major engineering disciplines (Structural, MEP, Fire Protection, Civil Engineering), the Architect will be responsible for any specialty engineering and expertise including but not limited to: audiovisual design, security systems design, voice and data infrastructure design, interior designer (including creation of bid documents for furnishings, furniture, and equipment procurement), acoustical engineering, lighting design, historic preservation, security, signage and wayfinding, landscape design, and parking. At the conclusion of Design Development, and prior to the issuance of Construction Documents for use in bid packages, subject the drawings and specifications to independent third-party quality assurance review to detect errors, omissions and lapses in coordination between disciplines, incorporating enough time into the design schedule to allow for both the review and the modifications which ensue. Document audit firm to be hired under separate contract by the Owner and CM. Cooperatively work with team to establish project phasing, as appropriate. Based on phasing plan, provide swing space designs for existing occupant temporary relocations. Assist in the selection of contractors that should be made aware of the opportunity to bid on the project based on reputation for quality, experience, on-time and on-budget performance and financial capacity. With Construction Manager, preparation of necessary bid documents to be issued to contractors for the project. While the total number of prime bid packages is not yet confirmed, contracts will include GC, EC, MC, FP, low voltage, security, FF&E, and others as required. With the Owner and CM, review of the bids received, to assess the relative merits of each and assist the CM and Owner in awarding contracts. Architect is responsible for obtaining all necessary government approval processes including plan reviews and permits prior to the start of construction. Provide, at minimum, twice-monthly site observations during the construction phase, review and response to submittals, requests for information and change requests, and, with the Owner and construction manager, review and certification of contractors’ applications for payment to assure that scheduled payments are made, with appropriate holdbacks, when predetermined work has been completed. Regular attendance, during all phases of the project and by all design team members relevant to the stage of design or construction, at Owner/Architect/Contractor coordination meetings. Produce punch lists, certify Substantial Completion(s), assist with obtaining Certificates of Occupancy, assist with customary closeout processes including organization and review of operating and maintenance documents, change documentation and final project accounting, as-built documentation, training, etc. Final sign-off on the project, assuring that the final project represents what was originally conceptualized and captured in the working drawings.
