All correspondence must be made through the Vendor Portal. Specifications include, but are not limited to: Task 1: Construction Management a. Construction Manager: The Consultant shall furnish a Construction Manager (CM) that shall serve as the Owner’s representative with the Contractor during the construction period, working principally through the Contractor’s authorized representative or designee. The CM shall: 1. Assist in providing information regarding the provisions and intent of the Construction Contract Documents. 2. Serve as the Owner’s representative with the Contractor when Contractor’s operations affect Owner’s on-site operations. 3. Assist in obtaining from the Owner additional details or information, when required for proper execution of the Work. 4. Only communicate with any Subcontractor through, or with the full knowledge and approval of the Contractor. 5. Generally communicate with the Engineer only with the full knowledge of and under the direction of the Owner. 6. Coordinate project-related correspondence, text, data, documents, drawings, information, and graphics, including but not limited to Shop Drawings and other submittals, in approved electronic media or digital format, through access to a secure Project website utilizing the Owner’s project management system (e-Builder, ArcGIS, and Sprymobile). Generally, the CM shall serve as e-Builder submittal coordinator for the transfer and processing/coding of shop drawings. 7. Coordinate site visits with DOMI and Contractor prior to work orders being issued. 8. Manage complaints given by PWSA from customers and coordinate with the Contractor for completion. This includes communication via phone calls and emails with Contractor and PWSA customers. 9. Apply for and maintain all City of Pittsburgh Department of Mobility and Infrastructure’s (DOMI) permits required for the Work on OneStopPGH Public Portal. (https://onestoppgh.pittsburghpa.gov/pghprod/pub/lms/Login.aspx). Construction Manager shall provide verification of monthly invoices received by Owner from DOMI within five days of receipt. In addition, Construction Manager will be required to work with Contractor and obtain a two-week schedule for the DOMI general permit to be filed. 10. Apply for and maintain all Tree Permits with the City of Pittsburgh’s Forestry Department for trees impacted by the Work. 11. Apply for and maintain all Highway Occupancy Permits (HOPs) as well as completing all proper communication and paperwork needed for any work associated on PennDOT state routes. 12. Assist in coordinating Work with PWSA’s Water Operations staff. 13. Manage all data and reports from ArcGIS and Sprymobile as well as providing recommendations to the Owner’s Project Manager for issuance of work orders, timelines, costs, etc. based on data information. Updates on site status will be expected daily. 14. Pre-scout sites to provide Owner with estimates for each site. In addition, provide recommendations and coordination with DOMI (city paving), utility companies, and other PWSA projects that overlap PWSA Operations restoration sites. 15. Develop and provide presentation assistance during the mandatory 8-hour CI training program provided by the Owner and Construction Manager, including but not limited to Lead Line Replacement Procedures and Reporting. b. Safety: Comply with site safety programs and the Owner’s regulations, as they apply to the CM, and if required to do so by such safety programs, receive safety training specifically related to CM’s own personal safety while at the Site. Prepare and submit using e-Builder Safety Incident Reports (SIR) and Near Miss Reports (NMR) when conducting field activities, as appropriate. c. Limits to the CM’s Responsibility and Liability: Neither the activities of CM, nor the presence of the CM’s employees or sub-consultants at the construction/project site, shall relieve the Contractor, subcontractors, suppliers, and any other entity of their obligations, duties, and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending, or coordinating the work in accordance with the Contract Documents, Owner regulations, and any health or safety precautions required by any regulatory agency having jurisdiction. The CM and its sub-consultants shall be named as additional insureds in general liability insurance coverage provided by the Contractor, and the CM and its sub-consultants shall be named as indemnitees under the obligation of the Contractor to defend and indemnify the Owner, to the same extent as the obligation pertains to the Owner. d. Schedule Review and Monitoring: The CM shall review and monitor all construction schedules, the schedule of Shop Drawing and Sample submittals (submittal register), schedule of values, and other schedules prepared by the Contractor and consult with the Owner concerning acceptability of such schedules. When reviewing and monitoring schedules, the CM shall: 1. Verify that schedule-related items, including activities, milestones, phasing/sequencing, and efficient and balanced workflow, are in compliance with the Contract Documents. 2. Verify the reasonableness of activity durations with regard to the quantities of work involved. 3. Examine the validity of the task relationships in terms of industry standard construction practices. 4. Examine the critical path and identify whether the critical activities, durations, and the associated logic is reasonable. 5. Consider submittals, material deliveries and lead times, and related inspection requirements. 6. Consider activities that involve the Owner or other project stakeholders. 7. Be prepared to review all construction schedules related to the project, including but not limited to the preliminary baseline schedule, baseline schedule, progress schedules, and any necessary re-baseline or recovery schedule. 8. Include recommendations to the Owner for acceptance, acceptance as noted, rejection, or revision and resubmittal of any schedule. e. Record Keeping: The CM shall maintain appropriate project records using applicable forms provided by the Owner, electronic tools, and standard procedures. Project records include contracts; correspondence issued and received; construction documents, change orders; inspections, and claims. Project records that cannot be electronically recorded or filed, such as material samples shall be maintained at an Owner-approved location.
