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Key Management/Tracking System


Location
Oregon
Publication Date
05/13/2019 01:22 PM EDT
Closing Date
05/31/2019 08:00 PM EDT
Issuing Organization
SAIF Corporation
Solicitation Number
Description

Specifications include, but are not limited to: Functional Requirements •Storage of keys in locking key cabinet for up to 180 key tags; •Tracking of multiple keys for a single location; •Automated tracking of access to the key cabinet by access card holder; •Automated assignment of keys removed from the key cabinet by access card holder; •Temporary assignment of keys to both employees and vendors with return date tracking; •Permanent assignment of keys to both employees and vendors; •Search for keys by multiple criteria, i.e. description, location, key identifier, etc.; •Search for key assignment by multiple criteria, description, location, employee name, key number, etc.; •Ability to report on keys by tag number and key assignments based on multiple criteria, i.e. current and past temporary or permanent key assignments by key or by employee; •Ability to display and sort key listing by single or multiple criteria; •Ability to document user notes on key tags and key assignments; •Automated alarms, or push notifications for overdue key assignments; and •Ability to retain historical data on key assignments for a minimum of four years. Non-Functional Requirements •Battery backup in the event of power failure; •Ability to create an automated audit trail of changes to the system by logged-in user; •All required licensing to be included; •Minimum of 1-year software and hardware support and warranty; •Premium Service consists of emergency call response on an as needed basis; and •Proposer to provide Premium Service within 6 hours by phone, and 24 hours in person, on site on a contract customer priority basis.

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