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2020 CJIS Conference Venue/Lodging


Location
Oregon
Publication Date
01/10/2020 07:57 AM EST
Closing Date
01/16/2020 06:00 PM EST
Issuing Organization
State of Oregon State Police
Solicitation Number
Description

Specifications include, but are not limited to: Meeting Room Specifications: Main Room: a conference room that is able to accommodate up to three hundred and fifty (350) attendees in a classroom style set-up with tables and chairs. Venue shall provide a registration/check-in table located outside of the main entrance of the main conference room. This room is required on Days 1 - 3. Tech Demo Room: a room set up with six (6) tables and two (2) chairs at each table to facilitate a technical system demo. This room needs to include AV setup with a projector and screen as well as three (3) power strips. This room is required on Days 1 - 3. Breakout Rooms: separate meeting rooms reserved for OSP to be used for separate breakout sessions. Each shall be in a classroom setting and include a stage, lectern, and stool. One of these meeting rooms will need to accommodate one hundred and fifty (150) people. Three meeting rooms will each need to accommodate one hundred (100) people. These rooms are required only on Day 2. *** Classroom seating is defined as rows of rectangle tables with chairs, and sufficient space between the rows for attendees to adequately move about the rooms. *** ADA accommodations will be required for attendees in all rooms, including for presenters on stage. *** Water service shall be provided for presenters and attendees on all three days, and maintained throughout each day of the event. Audio/Visual Specifications: Each of the meeting rooms will need to have full audio/visual (AV) capabilities. The venue will be required to have AV staff on call for the duration of the event, to include the afternoon before the event and the morning before the scheduled start time of the event for final setup and confirmation that the AV equipment meets the needs of the Oregon State Police. These AV staff should be available to the OSP team during the hours when the conference is in session in order to address AV problems or concerns.

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