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19110s Auditorium AV Replacement

Publication Date
11/28/2018 09:01 AM EST
Closing Date
12/14/2018 08:00 PM EST
Issuing Organization
State of Oregon Department of Employment
Solicitation Number

Specifications include, but are not limited to: The OED auditorium currently supports OED staff and other state agency staff who need auditorium facilities, which are capable of presenting to large audiences through a robust AV system. The current AV system is beyond lifecycle and does not adequately support modern methods of presentation or collaboration. OED is looking for a new auditorium AV system which:  Conform to the OED technology roadmap and is therefore only HDMI and HDCP compliant  Supports presentation casting from ANY platform to the auditorium projector from Microsoft, Android, and Apple devices  Maintains a mobile, wireless podium, which supports integration with multimedia communication channels, lighting controls, sound controls, projector controls, telephony controls, etc.  Allows for integration with current video production controls and user-friendly recording and/or live-streaming of auditorium events by users from the podium alone  Upgrades existing wireless handheld and lapel microphones (RF spectrum/rechargeable battery)  Capable with interfacing with modern collaboration software platforms such as Skype for Business, Adobe Connect, among others. (Replacing our existing Polycom unit) o Supports VOIP audio/telephony when available to support audio for above software systems o Integrates with existing video capture/production system which is Viewcast Niagra with Vaddio camera controls  Supports surround sound auditorium audio using existing speakers  Proposals need to include maximum wattage of the entire proposed equipment stack to plan HVAC requirements for the auditorium production booth  Is warranted by the installer including warranty details of length of warranty, specific warranty details and the warranty process when needing to be used.  Provide a ten (10) year maintenance schedule with costs for the proposed system including all annual support, any foreseen upgrades to be implemented and any wear and tear part replacements.  Provide installation services of new equipment as well as removal of old equipment from equipment rack. OED will send to surplus ourselves.  Provide in-depth system training to at least two (2) OED AV support staff along with all necessary training manuals, videos or documents  Provide all configuration/programing diagrams and documentation to OED AV support staff along with all equipment manuals and diagrams used in proposal and subsequent installation/programing work.

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