Specifications include, but are not limited to: The anticipated scope of work under this RFQ is organized into six phases as further described below. The responders shall quote each phase separately. Responders can submit only one quote per phase. University anticipates awarding a contract for all six phases of this scope of work. University, however, reserves the right to award phases separately as needed or terminate the awarded contract at the end of any one of the six phases. Phase 1 Assessment and Recommendation. The cost of Phase 1 is on a flat fee basis. The term of contract for services delivered in Phase 1 shall not exceed three (3) months. Progress Reports: The Contractor shall submit brief, periodic, progress reports to University upon completion of the following deliverables under Phase 1: - Deliverable #1. A detailed project timeline showing how each deliverable below will be achieved and any assistance required from University staff - Deliverable #2. An Excel spreadsheet containing key digital copier inventory metrics - Deliverable #3. Agendas for discussions and schedule for Information Services resources needed, Purchasing and Contracting Services, and Printing and Mailing Services during the Contractors on site evaluation period - Deliverable #4. A print tracking assessment report identifying all connected and non-connected devices with associated volumes over a 30-day study period, including device inventory details and volumes by brand, model, department, location user and software application in conjunction with current vendor information - Deliverable #5. A listing of observations, recommendations and suggested go-forward print strategies, including all possible cost-reduction scenarios - Deliverable #6. A cost savings analysis showing projected benchmarked costs compared to actual current costs, including and transitional program considerations - Deliverable #7. A master inventory listing each MFD and its exact location on campus - Deliverable #8. A recommended equipment replacement schedule (model-by-model)
