The City of West Linn is looking for a partner to manage costs, comply with legislation, and utilize technology to communicate and administer the Benefit Plans. The services to be provided under this contract include but are not limited to the following: ▪ Provide insurance brokerage and advisory services associated with employee benefit plans. This includes, but is not limited to, representing the City to assist in controlling health and dental plan expenditures while maintaining a similar level of benefits for employees. ▪ Define objectives and initiatives through strategic planning. Prepare an annual benefits calendar and execute deliverables accordingly. ▪ Perform a minimum of quarterly meetings with the City Employee Benefits Review Committee to provide updates and discuss objectives. ▪ Handle day-to-day and on-going client to carrier communication. ▪ Compare premium rates to local, regional and/or state public sector norms. ▪ Communicating the value and objectives of benefit plans to general employees and management. (Includes City Manager, Benefits Committee, and City Council as appropriate.) ▪ Provide employee assistance for claims resolution through a benefit advocate service and may be required to provide benefit consulting services to employees upon separation of employment (COBRA and early retirees). ▪ Provide timely updates and ongoing assistance to the City with federal and state reporting and compliance requirements to ensure the City complies with legal requirements. ▪ The successful Broker of Record will provide an initial evaluation of claims experience and future funding requirements. ▪ Design employee communication materials which ensure that the City’s medical plans comply with legal requirements. ▪ Facilitate the annual renewal process, which includes, but may not be limited to: i. Review benefit designs and provide recommendations on all health and welfare benefits to provide cost management and savings to the City. ii. Provide input and recommendations on any mandated benefit design changes. iii. Negotiate renewals with carriers and evaluate the renewal calculations. iv. Provide projected rates for active employees no later than four (4) months before annual renewal. ▪ Provide leadership with respect to carrier relationship management. ▪ Keep City updated of legislation that could impact the City’s insurance plans. ▪ Provide consulting services and assistance with various health promotion programs aimed at improving employee health and wellness. ▪ Provide interpretation and analysis of any financial data as provided by insurance carriers
