The City of Tigard is working to enhance the audio-visual equipment and setups in three key community spaces: the Town Hall in the City Hall building, the Burgess Community Room at the Tigard Public Library, and a small auditorium in the Public Works building. These upgrades will support greater use of these spaces by both the community and city staff. To ensure consistency, the City aims to standardize systems and equipment across all three spaces, simplifying operation and long-term maintenance. The City is now seeking an experienced AV vendor to assess needs, propose a project plan, provide detailed specifications, and complete the equipment installation in each space. The city has conducted a stakeholder engagement project, and identified the following components as a part of this project: 1) Town Hall a) Uses and Stakeholders: City Council meetings, Municipal court hearings, Community meetings, staff meetings, and workshops. b) Equipment and Systems: Microphone system, projector and screen, additional monitor, camera system, audio system. This room operates using a Crestron system; City does not have the code for this system. This room is Teams-enabled. c) Identified Needs i) New Microphone System [High Priority]: The current microphone system is aging, and there are not currently enough microphones for all council members and meeting attendees. The vendor will conduct an assessment and specify a new microphone system, expanding the number of microphones available in the room if possible, and perform the system replacement. ii) Additional Projector and Screen: There is currently a projector and screen above the dais in the space, as well as an additional monitor above the entrance that is visible from the dais. The vendor will assess the feasibility of replacing this monitor with an additional projector and screen. 2) Burgess Community Room a) Uses and Stakeholders: This room is used extensively for community programming at the library, including hosted lectures, performances, meetings, movie or video showings, youth activities, and other community events. The space is also used as a heating and cooling center at need. b) Equipment and Systems: Microphone system, audio system, projector and screen. This room operates using a Crestron system; City does not have the code for this system. c) Identified Needs i) New Projector [High Priority]: The current projector in the space is older and does not project visibly across the large space. The vendor will recommend an improved projector, as well as provide recommendation on projector placement for better usability. ii) New Projector Screen [High Priority]: The current screen is at an aspect ratio not in line with modern displays, leading to projected images needing to be sized down. The vendor will assess and provide options for new screens at an aspect ratio compatible with the projector and suitable for standard presentations and video. If approved and in budget, the Vendor will install the new screen. iii) New Microphone System: The vendor will conduct an assessment and specify a new microphone system if warranted and perform the system replacement. iv) Camera Setup: The vendor will provide an assessment and recommendation on a camera setup for recording and streaming performances, hybrid meetings, and community events. If approved and in budget, the Vendor will install the new camera system. v) Microsoft Teams Enablement: This room should be able to function as a Teams-enabled hybrid meeting space. 3) Public Works Auditorium a) Uses and Stakeholders: This room is used for internal meetings and gatherings, community emergency training, and as an Emergency Operations Center at need. b) Equipment and Systems: Two projectors and screens; speaker system(s); microphone system. All equipment needs review as to operability and function. c) Identified Needs i) New Microphone System: The vendor will conduct an assessment and specify a new microphone system and perform the system replacement. ii) Projector and Screen: The vendor will conduct an assessment and make a recommendation on feasibility and placement of a projector and screen suitable for the space. If approved and in budget, the Vendor will install the new projector and screen. iii) Microsoft Teams Enablement: This room should be able to function as a Teams-enabled hybrid meeting space.
