SOURCES SOUGHT NOTICE This is a Sources Sought NOTICE (SSN) ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the Portland VA Healthcare System, Portland, OR is for market research purposes only to determine the availability of potential vendors with capabilities to provide the requirements described below. This Request for Information/Sources Sought Notice is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside. The intended contract is a firm-fixed price, supply purchase. Potential contractors shall provide, at a minimum, the following information: 1) Company name, address, and point of contact, phone number, e-mail address, and SAM.gov UEI number/code. 2) Anticipated North American Industry Classification System (NAICS) code is 339114 (Dental Equipment & Supplies Manufacturing). The largest firm can be and still qualify as a small business for Federal Government programs is no more than 750 Employees. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the item listed below. 3) The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM). 4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at Veteran Small Business Certification (sba.gov). 5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide proof of authorized dealer or reseller letter from manufacturer. 6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone, point of contact and size status (if available). 7) This is a brand name or Equal requirement. Please identify manufacturer name (OEM) and manufacturer part number, as well as any warranty information. Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination. Please provide the country of manufacturing. It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Contracting Opportunities website located at www.sam.gov or GSA eBuy. DESCRIPTION OF THE REQUIREMENT: The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is Brand Name or Equal Request for Information/Sources Sought Notice. Delivery address: Department of Veterans Affairs Portland VA Medical Center 3710 SW US Veterans Hospital Rd. Portland, OR 97239 ***DRAFT SALIENTS/SPECS*** Items: Brand name or equal to: A-Dec 0001 Patient Dental Chair: A-DEC 511 Chair PN 511 (Qty of 18) Minimum Salient Characteristics: Flexible seamless upholstery back rest w/ 1.25 thickness Dual articulating headrest w/ quick release lever 2 position armrest, mid-thigh position, and must articulate forward for patient access. Made with a Santoprene surface for comfort and asepsis Chair lift ranges from 13.5 31.5 Chair total swivel range of 60*, 30* each side to center Auto chair stop when sensor detects obstruction Lock out disables chair from movement when handpiece is in use Must have 300-watt power supply for ancillary products Must have patient load compacity up to 500 lbs. Accumulators in the chairs hydraulic system, lift cylinders must be guaranteed for 10 years Must have self-diagnosing circuit board and be easily programable Bi-directional hydraulic motor pump, cast iron base plate that is powder coated and sealed w/ a polymer finishes to prevent rust Must meet flammability regulation of (TB 117-2013) Must have vacuum-formed seamless upholstery constructed of 40 ounces per yard of 67-gauge grade vinyl 0002 Dental Delivery Unit: A-DEC 533PRO Continuous Radius delivery system PN 533PRO (Qty 15) & (Qty 3) Qty 15 preference of the following: Position 1 Autoclavable QD Syring Position 2 6-pin Tubing Position 3 6-pin tubing Position 4 KaVo Electric Motor Position 5 KaVo Electric Motor Position 6 No Tubing Qty 3 preference of the following: Position 1 Autoclavable QD Syringe Position 2 6-pin Tubing Position 3 4- hole Tubing Position 4 KaVo Electric Motor Position 5 KaVo Electric Motor Position 6 No Tubing Must be chair mounted delivery system Control unit of dental instruments to include pneumatic, electrical, data, and water Must have a 4-position handpiece control block. Control block made from plated lead-free brass Each handpiece must have its own individual drive air and water adjustment Removable water cartridge for quick and easy service Single sliding locking tab to secure handpiece tubing to the control block Waterflow system to eliminate stagnant water Positive positioning Led coolant indicator identifying which handpiece is being used Customizable six positions control head for device integration Removable tray holder Left right convertible ambidextrous without the use of tools Data Control System (DCS) used to control all the electrical components (fiber optics, heated syringe, touch pad, camera, electric micro-motors, dental and plug and play ad-ons Chair lock stop feature prevents chair from movement if handpiece is in use Silicone handpiece tubing w/ antimicrobial AlphaSan w/ quick disconnects secured to the control block 2.0 liters connect water bottle w/ interior water tubing Flush toggle to flush all water lint tubing simultaneously Interior dental unit waterlines contain anti-microbial AlphaSan protecting against microbial colonization of internal and external surfaces Control head to provide space to integrate 6 devices Must have a flex arm for routing of cables and tubing s USB extension delivery systems umbilical Must have continental handpiece over the top delivery system Image resolution, processing, and recording features Handpiece holders must be independently adjustable to a 45* for positioning of instruments 0003 Assistant Instrument: A-DEC Radius Assistant Instrument PN 551STA (Qty 18) Chair integrated delivery of Air-water syringe, 2 High volume evacuator, saliva ejector and have options for additional optional ancillaries Articulating 6 access arm 270* range of positioning accommodating 2 or 4 handed dentistry Vertical movement of 36 Multiple holder configuration including 4 positions holder with option for dual 2 position Integral built in solids collector with fine mesh screen trap to trap materials from entering the vacuum system and easy maintenance Push on connections and both ends of the vacuum tubing with a reliable seal Standard multifunction touchpad for secondary control of the chair, light, and accessories Capable of holding ancillary devices Must mount to A-DEC 511 chair UL certified in the United States Cleaning instructions - barrier protections and surface disinfectants on touch and transfer surfaces between patients and splash and spatter surfaces when visibly soiled. 0004 Installation/Uninstallation/disposal: Contractor shall provide all necessary travel, labor, materials, and tools required to disconnect and uninstall all current (old) equipment (dental chairs, delivery systems, assistant instrumentation, dental treatment lights, cabinets, and stools) located at the Portland VA Medical Center Dental Center. The contractor shall provide on-site services with technical implementation specialists to unpack, inventory, install all new components and calibrate/verify functionality. This shall include all labor, parts, transportation, configurations, and equipment required for installation of new dental chairs and equipment. 0005 Training: Original Equipment Manufacturer (OEM) training shall be available for Biomedical Engineering technicians for a minimum of three (3) technicians. General Information: Must be aware of space planning and architectural design support as new equipment shall fit in with the current footprint. Engineering drawings will be made available upon request. Must have a minimum 275-watt power supply for ancillary products Must have a minimum of 10-year warranty on hydraulic cylinders and a minimum 5-year warranty on all other components. Equipment must utilize existing utilities such as (power, water, compressed air, vacuum, drain, etc.) no modifications to the walls, floor, or routing of utility piping. Must provide live technical support M-F between the hours of 0700 1600 PST. Authorized technicians shall install, test, and calibrate all new equipment. If your business is interested and capable, please send the capability statement outlined above, and a courtesy market research quote to Tracy.Heath@va.gov by 3:00pm PST on November 17, 2025. NO PHONE CALLS, PLEASE. Again, this is not a request for quote, and no solicitation is available at this time.
