This is a Sources Sought announcement only. This is not a request for proposals, quotations, or bids; nor a synopsis of a proposed contract action under FAR Subpart 5.2 and no contract shall be awarded from this notice. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow up information requests. No solicitation is currently available. Draft documents (SOW, Drawings, Specifications, etc.) are subject to change. This notice is for market research purposes to gain knowledge of interest, capabilities, and qualifications of interested Small Business firms. Responses to this Sources Sought may shape the acquisition strategy in developing a competitive requirement. Not responding to this notice does not preclude participation in any future or potential solicitation. It is the intent of the VA to use the information gathered for market research purposes only.
Veterans Health Administration, Regional Procurement Office West, Network Contracting Office 20, is conducting market research for a portable air-cooled glycol chiller on a towable trailer. Contractor to furnish labor, personnel, materials, and equipment to perform install. Work is located in White City, Oregon. For the principal components of work see the attached draft statement of work. Documents are currently in draft state and industry comment / suggestions are greatly encouraged and welcomed.
Sources are being sought for firms with a North American Industry Classification System (NAICS) code of 333415 – Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing, PSC 4120 and with a Small Business Size Standard of 1250 employees. Sources are highly encouraged to respond to this notice.
After review of the responses to this notice, and if the Government still plans to proceed with this project, a separate pre-solicitation announcement will be published on www.SAM.gov. Responses to this announcement are not an adequate response to any future solicitation announcement.
Responses are requested with the following information and shall not exceed a total of 2 (two) pages. Email subject line needs to contain the solicitation number 36C26025Q0653.
Please provide the following information:
- Contact information: Name, address, SAM.gov UEI number, and points of contact with telephone numbers and e-mail addresses.
- Business Size/Classification (based on NAICS 333415):
Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.
[ ] yes [ ] no Small Business (SB)
[ ] yes [ ] no HUBZone
[ ] yes [ ] no Small Business 8(a)
[ ] yes [ ] no Small Disadvantaged Business (SDB)
[ ] yes [ ] no Women-Owned (WO) Small Business
[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Other (please specify)
- Capabilities Statement: Description of capabilities to provide equipment and services described above and project experience demonstrating relevant experience similar to those described.
- Govt. does not have a waiver to Buy American.
- Govt. does not have a waiver to the nonmanufacturer rule.
- Time: Based on the information provided, please estimate the total project time in days.
- Products: 52.225-1 Buy American-Supplies, 52.225-2 Buy American Certificate, 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act, 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate, 52.225-5 Trade Agreements, 52.225-6 Trade Agreements Certificate. Identify any products that may conflict with the Buy American requirements. Also, identify any potential supplies/materials with long lead time estimates.
- Past Performance/experience: Provide information on contracts of similar scopes of work. Briefly describe no more than three (3) contracts (or specific task orders) completed within the past five years of the issue date of this Sources Sought notice. The past performance information should include:
- Project Title/Contract Number
- Location: City, State
- General description of the procurement to demonstrate relevance to the proposed project
- Offerors’ role
- Dollar value of contract
- Name of the company, agency, or government entity for which the work was performed
- What types of information is required to submit accurate offers?
If submitting past performance/experience on a project in the role of a subcontractor, include the Prime Contractor’s name and a quantifiable amount (percentage) of the project your company contributed to the overall scope of work.
Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.
NO RESPONSES WILL BE ACCEPTED BY FAX.
Responses will not be returned. Telephonic responses will not be honored. Please respond by email only. Send responses to the Contract Specialist, Meredith Valentine at Meredith.valentine@va.gov.
Responses will be accepted until July 14, 2025, 12:00 PM PT.
