Operating Hours: Contractor must operate on a 24 hour basis. Storage Inspection: Storage sites and facilities are subject to inspection and acceptance by the City. Outdoor Storage: The Contractor shall provide an outdoor storage site sufficient to accommodate the secure storage of vehicles, all motorcycles, motorbikes, and other vehicles as needed by the City. City’s minimum outdoor storage capacity requirement is 1200. Total storage capacity may be achieved through a primary and secondary lot. Any secondary lot must have a security guard on duty during operating hours and additionally have personnel available to return vehicles from this lot to the central office facility promptly and at no extra cost. The Contractor is solely responsible for the security of each vehicle, and its contents. Contractor must exercise due diligence to secure all sites. Indoor Storage: The building shall be of sufficient size and layout to allow for investigatory impounds, evidence collection and processing, other holds, and evidence collection equipment storage areas. Indoor storage minimum space requirements are 250. The Indoor Storage facility must have an access control monitoring system, whether manual or electronic, in place to ensure the building is secure with locking and limited access to vehicles. Vehicles that are brought in with a “No Touch Hold” status are to be stored indoors in a secured area as an investigatory impound for evidence collection purposes and must remain untouched following disconnection from the delivering wrecker until released. Indoor Storage access shall be limited to necessary Contractor personnel and City personnel. Any of these vehicles may require a search, an inspection, or vehicle identification number confirmation while at Contractor’s location and so shall be stored for convenient access. Contractor will provide access to City personnel performing those tasks during operating hours. Indoor Storage Building requirements 1. Secure for evidentiary purposes 2. 24 hour accessibility 3. Building envelope secured from precipitation, excess dust, or animals 4. Eight (8) bays 5. One (1) lift which may be a true lift or a lift jack 6. Climate controlled, temperature does not fall below 50 degrees or above 78 degrees 7. Capable of complete darkness 8. Clean-floors free from dirt and debris from leaking vehicles 9. Secure Evidence Collection Processing equipment storage space 10. Well-lit 11. Well ventilated 12. Electrical connections 13. Doors big enough for wrecker access 14. Secure storage must have a monitored alarm, and digital or video surveillance which meets the approval of the City of Tulsa Chief of Police or their designee. Indoor Storage Preferences: It is a preference, not a requirement for award, that the indoor storage building has the following additional features: 1. Restrooms 2. Separate areas with walls and doors for segregating investigatory impounds from other hold vehicles and the evidence collection and processing workspace. 3. A secure evidence collection and processing equipment storage space measuring approximately 375 square feet. 4. Lighting fixtures are capable of providing not less than 100 foot candles of illumination at ground level. 5. Ventilation system capable of 4 ACH (air changes) per hour. 6. Ample electrical outlets consisting of 2 pole, 3 wire grounded receptacles rated for 125 volt single phase on a 15 or 20 amp circuit. 7. Ample space within the 8 bays to accommodate an evidence collection tent which measures approximately 12’ W x 25’ L x 13’ H. 8. A vehicle lift , minimum 2 posts with a 9,000 lbs. lift capacity. 9. Monitored alarm system. a. All doors and windows monitored. b. Any alarm trip requires the Contractor’s response within 10 minutes of alarm trip and an immediate investigation to determine the cause of alarm trip. c. Within 24 hours of an alarm trip, the Contractor will notify the City of Tulsa, Police Information Technology Division, Records Section Manager by email, informing them of the alarm trip, Contractor’s response time, and investigative results. d. Immediately upon the discovery of any attempted or actual unauthorized entry to the Secure Indoor Storage Building, the Contractor will immediately contact the city of Tulsa Police Dispatch. 10. Controlled access, achieved by either: a. A digital access control system with minimum of a 30-day audit log, or b. An individual entry code system with a minimum of a 30-day audit log 11. Digital Surveillance System*: a. Monitoring the entirety of the exterior of the Evidence Process/Collection Area and all access points. *Surveillance monitoring of the interior of the Evidence Processing/Collection Area is prohibited.
