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Basic Information

Reference Number

0000390422

Issuing Organization

The City of Oklahoma City and Trusts

Owner Organization

Information Technology Department

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-OCMFA-041

Title

Pavement Condition Assessment & Pavement Management Software Solution

Source ID

PU.MU.USA.2722754.C19106251

Details

Location

United States, Oklahoma, Oklahoma County

Purchase Type

Duration: 5 years
Option: 1 additional 5-year renewal option

Piggyback Contract

Description

The Contracting Entity desires a pavement condition assessment and pavement management software solution that will enable staff to easily access data collection, manipulate pavement management information, and produce curated lists and charts to address specific needs. Examples of tasks are:

Prioritization of roadways by specific geographic area;
Prioritization of roadways across entire city based on many different criteria such as specific requests and source of funds.

The City currently utilizes Cityworks for work orders and warehouse material and does not intend on replacing this product. Any collaboration with Cityworks should be included in the proposal.
Some features are critically important, while others are simply desired. The Contracting Entity is seeking an integrated fully functional pavement condition assessment and a pavement management software solution.

Dates

Publication

07/16/2025 10:00 AM CDT

Question Acceptance Deadline

08/07/2025 12:00 PM CDT

Questions are submitted online

Yes

Closing Date

08/13/2025 04:00 PM CDT

Prebid Conference

07/24/2025 10:00 AM CDT

Contact Information

Lapeania Hall

lapeania.hall@okc.gov

Shelly Garretson

shelly.garretson@okc.gov

City Clerk

cityclerk@okc.gov

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

07/24/2025 10:00 AM CDT

Location

Microsoft Teams

Event Note

Microsoft Teams at 10:00AM CDT
Online Audio and Video
Teams Meeting Web Address: Join the meeting now
Meeting ID: 232 502 105 485 7
Meeting Passcode: Yz9GU3rm
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Documents	Attach Proposals Document(s) as requested in the RFP.	Yes	No
Letter of Authorization	Attach Completed Letter of Authorization (if needed)	No	Yes
Exceptions	Attach Exceptions to RFP Requirements (if needed)	No	Yes
No entries

Disclaimer Thank you for your interest in our procurement opportunities; we welcome your response. Please carefully review and comply with all specifications and requirements, including any addenda issued during the bid process.