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Statewide Financial Management Services for the Department of Developmental Disabilities’ Programs


Location
Ohio
Publication Date
05/13/2019 07:36 AM EDT
Closing Date
05/31/2019 01:00 PM EDT
Issuing Organization
State of Ohio - Department of Administrative Services
Solicitation Number
Description

Specifications include, but are not limited to: The awarded Supplier shall have an Integrated enterprise type of electronic financial management system(s) throughout the duration of the contract at no cost to the Agency. The Agency shall have access to the system. Data integrity and security are important elements of system utilization. The cost of required access technology is to be absorbed by the Supplier. The Supplier is responsible for the purchase of all software and hardware. For the duration of the contract, the Supplier must agree to be responsible for any development costs and related ongoing software maintenance charges for modifications and enhancements to the Supplier’s electronic system. As needed, the appropriate Agency representatives will be included in the Supplier’s discussions, meetings, and project testing for system modifications and new system modules impacting the administration of the programs described in this contract. Supplier system functions, transactions, and data must be in compliance with any and all HIPAA requirements and other applicable federal and state system standards and requirements. The Supplier shall have a secure web-based access (portal) for all employees and providers use. Employees shall be required to submit timesheets and claims by web-based data entry and/or uploads. Providers shall be required to submit claims to the Supplier by web-based data entry and/or uploads for all goods and services provided. Electronic payment to employees and providers shall be required by the Supplier. The Supplier shall have a backup plan to pay employees and providers when the Supplier cannot meet the electronic payment requirements. The Supplier shall either use the electronic verification system approved by the Agency or agree to accept electronic timesheets generated by the State’s Visit Verification (EVV) System. The Supplier must have the ability to send and receive large files through a secure file transfer portal (SFTP) or other mechanism like ShareFile by Citrix. The Supplier shall maintain an up-to-date secure website which includes program information, organizational information, and other information as required throughout this RFP. The Supplier must explain what updates will be done to any materials or the website before they are completed. The Supplier’s website must adhere to State IT Policy ITP F.35 Moratorium on the Use of Advertisements, Endorsements, and Sponsorships on State-Controlled Websites.

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