Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 3 of 9 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 9 DESCRIPTION Page 9 of 9 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the brand name or equal only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01. This solicitation is full and open with no small business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113. The FSC/PSC is 6515. The Cleveland VA Medical Center is seeking to purchase the Cytology Microscopes and attachments compatible to the current supply of microscopes that are Olympus/Evident microscopes. This solicitation closes on July 24, 2025 at 4:00 PM. All interested companies shall provide quotations for the following request. STATEMENT OF WORK 1.0 GENERAL SCOPE The cytology laboratory located at Cleveland VA Medical Center needs 3 microscopes and attachments that are compatible to those and other microscopes on hand. A significant part of the work performed in the cytology laboratory requires the use of a light microscope. The standard microscope allows cytotechnologists alongside pathologists to explore the fields and find images that are diagnostic and, therefore, reportable. 2.0 PERFORMANCE REQUIREMENTS The vendor will deliver the microscopes to the Cleveland VA warehouse. From there, the warehouse and engineering will coordinate the delivery and installation of the microscopes with Pathology. The Electrical shop in cooperation with engineering will coordinate the final installation. 3.0 SUBMISSION OF QUESTIONS Questions: All questions submitted for this solicitation must be electronically sent to the following email address: kevin.peeples@va.gov With the following subject 36C25025Q0745. 4.0 SUBMISSION OF QUOTATION Quote Submission: See submission date posted. The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xlsx) format of: Submissions can be sent in multiple emails to avoid computer system email size limitation, to Kevin.peeples@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes may not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote. The 5.0 EVALUATION CRITERIA Cytology procurement - Procure a multiheaded microscope. The procured microscope must have an ocular lenses with the following objective lenses: 10X, 20X, 40X and 60X. The immersion oil field lens (100X) should not be included. The microscopes and the attachments provided must be compatible and interchangeable with the current Olympus/Evident microscopes. This is a brand name or equal solicitation. All sellers must be authorized distributors of the entire list of products and must submit documentation proving this. 6.0 PRODUCT General The requested equipment is listed below and includes required specifications/features: Description Qty BX43F3 BX43F-1-3; Microscope Frame with Transmitted Arm, Led Illumination 1 5-UL3152 U-LHLEDC-1-2; TRANSMITTED WHITE LED FOR BX43, BX46, BX63 1 UYCP-11 UYCP-11; US Style 3-prong Power Cord 1 3-U330 U-TTR-2;TILTING TRINOC HEAD 50:50,100:0,0:100% POSITIONS 1 WHN10X-1-8 Eyepiece for BX/IX, 10x w/ F=24mm t=1.5mm Retical Shelf, FN22 2 U-R156 U-D6RE;6 POSITION NOSEPIECE,REVERSE,ANALYZER SLOT,RMS THREAD 1 1-U2B222 PLN4X; PLAN ACHROMAT 4X OBJECTIVE, NA 0.10, WD 18.5MM 1 1-U2B223 PLN10X; PLAN ACHROMAT 10X OBJECTIVE, NA 0.25, WD 10.6MM 1 1-U2B225 PLN20X;PLAN ACHROMAT 20X OBJECTIVE,NA0.40 WD1.2MM 1 1-U2B227 PLN40X;PLAN ACHROMAT 40X OBJECTIVE,NA0.65 WD0.6MM 1 1-U2B1312 PLCN60X-1-7;PLAN ACHROMAT 60X OBJECTIVE, NA0.8, WD0.2MM 1 6-U1218 U-SC3-8; STRAIN FREE SWING CONDENSER, NA 0.9/0.17, 1.25X- 100X COVERAGE 1 4-U130 U-SVRB-4;RIGHT HAND MECHANICAL STAGE, RACKLESS, LONG STALK 1 4-U142 U-HLDT-4; LEFT RELEASE SLIDE HOLDER, DOUBLE SLIDE, THICK 1 DP23-CU-1-2 DP23 1/1.8" 6.4MP color CMOS, 2.4um, 45fps, incl. USB3.1 cable (2.9m) 1 CS-EN-V4.3-EL L cellSens ENTRY 4.3 main license (digital delivery) 1 U-V105C48 U-TV0.5XC-3-8; CCD CAMERA ADAPTER,0.5X LENS,C-MOUNT 1 U-P115 U-ANT;ANALYZER FOR TRANSMITTED LIGHT, FITS IN NOSEPI SLIDER 1 U-POT Polarizer For Transmitted Light, 45mm Diameter, Fits in BX Light Well 1 COVER018 COVER-018; DUST COVER, HOOD TYPE FOR BX2 MICROSCOPES 1 BX46F3 BX46F-1-3; Microscope Frame with 5-Position Nosepiece 2 5-UL3152 U-LHLEDC-1-2; TRANSMITTED WHITE LED FOR BX43, BX46, BX63 2 UYCP-11 UYCP-11; US Style 3-prong Power Cord 2 3-U141EC U-TTBI-1-2;TILT/TELESCOPE OBS TUBE,INVERTED,0- 25DEG.ECOGLASS 2 WHN10X-1-8 Eyepiece for BX/IX, 10x w/ F=24mm t=1.5mm Retical Shelf, FN22 4 1-U2B222 PLN4X; PLAN ACHROMAT 4X OBJECTIVE, NA 0.10, WD 18.5MM 2 1-U2B223 PLN10X; PLAN ACHROMAT 10X OBJECTIVE, NA 0.25, WD 10.6MM 2 1-U2B225 PLN20X;PLAN ACHROMAT 20X OBJECTIVE,NA0.40 WD1.2MM 2 1-U2B227 PLN40X;PLAN ACHROMAT 40X OBJECTIVE,NA0.65 WD0.6MM 2 1-U2B1312 PLCN60X-1-7;PLAN ACHROMAT 60X OBJECTIVE, NA0.8, WD0.2MM 2 4-U1323 U-SVRC-CY;LOW TORQUE MECHANICAL, WIRE STAGE FOR BX45/46 2 4-U142 U-HLDT-4; LEFT RELEASE SLIDE HOLDER, DOUBLE SLIDE, THICK 2 4-U158 U-SHG, RUBBER CAPS F/BX CONTROL KNOBS, THIN, SET OF 2 2 COVER018 COVER-018; DUST COVER, HOOD TYPE FOR BX2 MICROSCOPES 2 7. Performance Monitoring The cytotechnologists and/or pathologists will test the installed microscope and determine if the installation was successfully completed. 8. Security Requirements The vendor will not have access to the personal health information of patients at any point. Any proprietary information or data associated with the instruments or software will be protected by the vendor. 9. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A 10. Other Pertinent Information or Special Considerations. N/A a. Identification of Possible Follow-on Work. N/A b. Identification of Potential Conflicts of Interest (COI). There are no conflicts of interest. c. Identification of Non-Disclosure Requirements. N/A d. Packaging, Packing and Shipping Instructions. The deliverables will be shipped to the VA Northeast Ohio Health care system warehouse at the Wade Park campus located on 10701 East Boulevard, Cleveland, Ohio 44106, during standard operation hours Monday through Friday. e. Inspection and Acceptance Criteria. The COR is responsible for certifying that the work done under the contract is performed to time and standard. They are also responsible to assure the inspection and acceptance of products provided incidental to services. 11. Risk Control The vendor will be provided with a temporary laboratory badge and personal protective equipment to complete installation and training. 12. Place of Performance. VA Northeast Ohio Health Care System s cytology department. Receive/Delivery/Installation 10701 East Blvd. Cleveland Ohio 44106 13. Period of Performance. N/A 14. Delivery Schedule. Within 14 days of issuance of PO. CLAUSES FAR Number Title Date 52.209-6 PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT JAN 2025 52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS NOV 2023 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ALTERNATE II (JUL 2012) JAN 2025 52.225-1 52.225-2 52.225-13 52.225-18 52.232-33 BUY AMERICAN-SUPPLIES BUY AMERICAN CERTIFICATE RESTRICTIONS ON CERTAIN FOREIGN PURCHASES PLACE OF MANUFACTURE PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT OCT 2022 OCT 2022 FEB 2021 AUG 2018 OCT 2018 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS MAR 2023 52.233-1 DISPUTES MAY 2014 52.233-3 PROTEST AFTER AWARD AUG 1996 852.203-70 COMMERCIAL ADVERTISING MAY 2018 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018 852.237-70 CONTRACTOR RESPONSIBILITIES OCT 2019 PROVISIONS 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS SEP 2023 52.212-2 EVALUATION--COMMERCIAL ITEMS NOV 2021 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS MAY 2024
