Specifications include, but are not limited to: SCOPE OF WORK PHASE I: COMPREHENSIVE PLAN: The following scope of work illustrates the City’s approach toward the completion of an implementable comprehensive plan that also incorporates the six principles of a sustainable comprehensive plan recognized by the APA and outlined in The Role of a Comprehensive Plan (Godschalk and Anderson 2012). Suggestions from the consultant may be included to expand, refine, or improve the conceptual approach while achieving the goals for the final product.; Community Engagement and Promotion – Public engagement is required. A strategy shall be provided that outlines how City stakeholders will be involved throughout the project. The strategy shall ensure that the planning process actively involves all segments of the community in analyzing issues, generation visions, developing plans, and monitoring outcomes. Innovative engagement strategies that generate high levels of participation and ownership of the plan must be utilized. Meetings shall be arranged around issues instead of functional chapters. As part of the strategy, promotional opportunities shall be provided, including a variety of methods of communication to inform and involve the community; a consistent branding platform, and an interactive website, and interactive community meetings must be included.; 1. Community Assessment and Issues Identification – An assessment of community issues, problems to be solved, needs to be addressed, and opportunities to be pursued shall be identified. Current County and City data and plans shall be utilized in assessing the community and identifying issues. Tools for the assessment of community issues include the following:; • Community Analysis – Including Strengths, Weaknesses, Opportunities and Threats (SWOT) Analysis, Political, Economic, Social (including demographic and cultural), Technological, Environmental, and Legal factors (PESTEL) Analysis and Market and Pro forma Analysis to support land use and development recommendations and to support fiscal workability of recommendations.; • Community functions and systems – including land and land use, housing, transportation, utilities, environment, history, safety services, human and health services, etc.; 3. Comprehensive Plan & Codes Steering Committee (CPCSC) – The City will assemble a Steering Committee to oversee and guide the work of the consultant. The CPCSC will be comprised of individuals representing the following: • Property and business owners located within the City; • City of Elyria administration and council; • City staff members; • Interested City of Elyria residents; • Consultant engaged for the Comprehensive Land Use Plan and Zoning Ordinance update; SCOPE OF WORK PHASE II: ZONING ORDINANCE UPDATE: The selected consulting firm will work closely with City Staff, Board of Zoning Appeals, and City Planning Commission throughout the project. The consultant shall be required to participate in public hearings or present progress updates to the City Council from time to time in service of overall project goals. City staff will finalize the scope of work with the selected consultant prior to contract authorization. The City is open to suggestions other than those items listed which the consultant believes will be of value in producing a viable comprehensive plan and planning and zoning code that will have practical applications for day to day implementation.; The scope of work should include at a minimum, the following: • Adhere to all requirements of the Municipal Planning Code; • The Consultant shall be responsible for writing the new zoning code, as well as providing guidance on best practices and trends, and checking assumptions.; • Meet/conference call regularly with City staff for project review and status updates.; • Attend City Planning Commission meetings as needed. Planning commission meets the first Tuesday of the month at 11am.; • Determine the level of community resources and administrative capacity of the City in regard to zoning and land use enforcement and develop regulations respective of the same.; • Be familiar with creative solutions to zoning and land use challenges, such as overlay districts and form-based code, and recommend them to the City as appropriate.; • Evaluate the use of sustainable infrastructure options.; • Design performance standards to encourage the desired forms of use and development in each district; avoid requirements that are prohibitive in realistic use of the area.
