Specifications include, but are not limited to: 1.1 Phase I Facility Assessment Planning The Bidder's will review the current asset information and establish an access protocol and scheduling. The Bidder will provide a project memorandum for review and approval by the Superintendent or designee which briefly explains the purpose for the assessment, what is to be included in the assessment, and a proposed schedule. The Bidder's will review both administrative buildings and conduct a space needs assessment that evaluates the efficiency of our existing spaces determines potential needs and also analyzes space optimization. This includes, but may not be limited to, the following: Review and analyze current work spaces and flow. Identify any efficiency and cost-effective layout alterations that may provide space for storage and additional employees so as to possibly defer additional construction activity. In addition, the Bidders may propose automation, electronic, or other techniques which may serve to provide efficiency of file/storage space, with a cost benefit analysis. The space optimization analysis should evaluate how to maximize the space that already exists. This includes not just work space, but backroom space (phone, electric, IT, etc.) Other specifics as identified in the Scope of Work further explained within this RFP. ' 1.2 Phase II On-Site Facility Condition Assessment The Bidder's shall conduct a detailed on-site condition assessment for each facility and infrastructure in the CPS’s portfolio. The assessment should be structured and include all necessary information to assign an industry standard building system classification. The on-site assessment will include entering accessible crawl spaces and attic spaces. The on-site assessment will be performed using both component-level and system-level inspection methods. The assessment team will evaluate each asset to determine whether sufficient evidence is available to warrant complete replacement of the system, or to determine if repairing portions of the system is more cost effective. The life cycle costs of each component and system must be considered, so that timing of potential costs can be considered in the context of a financial plan. The following minimum assessments will be accomplished: Identify all maintenance, repair, and replacement requirements including recommendations from the energy efficiency audit to enhance operations. Recommend upgrades and improvements where applicable, considering efficiency and environmental improvements. Assess real plant property such as buildings, structures, and utilities and their integral components/systems. Copies of the building floor plans and maintenance history records will be made available to the contractor. Perform a thorough visual assessment of all architectural, civil/structural, mechanical, electrical, fire, plumbing, and sewer components/systems of each facility. Identify and report all civil, structural, roof, mechanical, and electrical deficiencies, along with recommended upgrades and improvements.Identify and immediately report to the district leadership components or situations that are considered urgent (endangering life and/property). The facility condition assessment will focus on the following property elements: Building Electrical and Service Distribution, including emergency power 4 and generated power systems Building structure- foundations, basements and tunnels Building Envelope – exterior siding, curtain wall window, exterior doors v interior and generated power systems Building Envelope – exterior siding, curtain wall windows, construction - walls, doors, flooring, millwork, visible structural components, ceilings and ceiling systems Health/Fire/Life Safety Systems Interior, exterior and emergency egress lighting Disabled Accessibility - ADA requirements Roadways, parking lots, and sidewalks Water (not irrigation), sanitary and storm sewers Security Systems xii. Control Systems Communication systems All Facilities and Athletic Areas including field tracks
